Careers Coordinator

Objective: To support the Careers lead in coordinating day-to-day operations, planning activities, providing information, managing projects, producing reports, maintaining databases, organizing events, and facilitating careers guidance for students and graduates in a dynamic academic environment, while upholding high standards.

Key responsibilities:

• Supporting the Careers Lead with the coordination of day-to-day operations.
• Supporting the planning and scheduling of activities, programs and speakers.
• Providing basic career information and assistance to students and graduates.
• Managing projects and programmes as directed by the Career Lead.
• Liaising with the Career lead to organise gatherings, talks and events.
• Supporting the Career Lead in the production of periodic reports and analysis for senior management.
• Maintaining the Zoho Database and updating student details as required.
• Preparing letters, forms and documents as requested.
• Regularly reviewing and updating the Careers Guidance page on the VLE with the most relevant information.
• Preparing print and e-materials to publicise Career services, resources and speaker programs.
• Organizing, filing, and displaying printed career guidance materials.
• Using a variety of software packages, such as Microsoft Word, Outlook, Powerpoint, Excel, etc., to produce correspondence and documents and maintaining presentations, records and spreadsheets.
• Booking rooms and conference facilities for career events.
• Managing expenses, raising Purchase Orders, paying vendors and contractors as requested.
• Liaising with colleagues, students and alumni to book travel and accommodation for career events.
• Undergoing programmes of training and development as may be required.
• Representing the best interests of the Department / RCSI Bahrain at all times.
• Performing miscellaneous job-related duties as assigned.


Requirements

Key Requirements/Competencies:

• Highly motivated individual with a 3rd Level qualification.
• Previous experience working within an academic/student facing setting desirable.
• IT and Customer Relationship Management skills are preferable.
• Strong organisational skills with the ability to focus on and produce results.
• An ability to adapt to the needs of a busy and changing environment, act decisively and prioritise several initiatives to meet deadlines.
• Intercultural competence - ability to interact both effectively and in a way that is acceptable to others of different cultural backgrounds.
• A team player with strong organisational skills.
• A strong focus to ensuring the delivery of high standards, with a keen attention to detail.
• Excellent written & verbal communication skills are essential.
• Demonstrate an effective communication style appropriate to audience and situation.
• Proficiency in computer skills including MS Office suite.
• Flexibility to work irregular hours as required.