Case Administrator II

United States District Court for the Eastern District of Washington

VACANCY ANNOUNCEMENT
2025-08 Case Administrator II

Yakima, Washington

Make an impact in your community and build a meaningful career with the United States District Court for the Eastern District of Washington. We’re looking for a motivated, detail-oriented Case Administrator to join our Yakima team. If you enjoy problem-solving, helping others, and working in a collaborative environment, this is an opportunity to grow your skills while supporting the federal judiciary’s mission of access to justice, fairness, integrity, and service.

Position: Case Administrator II
Salary Range: CL 25 - $48,890 - $79,443, depending on experience
Schedule: Monday – Friday, 8 am – 5 pm
Duty Station: Yakima, Washington
Opening Date: December 4, 2025
Closing Date: Open until filled – preference given to applications received before close of business on Monday, December 15, 2025

POSITION SUMMARY - WHY THIS ROLE MATTERS:

As a Case Administrator, you’ll be at the heart of federal court operations—managing federal civil and criminal cases, ensuring accurate records, and helping the public navigate the justice system. This position blends customer service, teamwork, and hands-on administrative work in a mission-driven environment.

PRIMARY DUTIES: WHAT YOU'LL DO:

You’ll play a key role in managing both civil and criminal cases. Daily tasks include:

Case Administration & Court Record Management

• Review incoming court filings to ensure they meet court rules.
• Open and close cases; enter documents and events in the electronic docket.
• Scan, docket, and protect confidential/sealed records.
• Prepare, verify, and issue summons, warrants, and notices.
• Track required case steps and prepare case materials for appeals.
• Perform quality checks to ensure accuracy in case entries.

Public Service & Frontline Support

• Provide friendly, accurate assistance to attorneys, jurors, and the public - both in person and by phone.
• Help users navigate the court's electronic filing systems.
• Handle incoming/outgoing mail, fees, and payments (cash and electronic).
• Assist with juror check-in, orientation, and courtroom logistics.

Other Responsibilities

• Periodic travel to other court offices.
• General administrative and clerical duties, as assigned.

QUALIFICATION/EXPERIENCE - WHAT WE'RE LOOKING FOR:
Minimum Requirements:

High school graduation or equivalent and at least one year of specialized legal and/or administrative experience (law office, court, bank, insurance, real estate, or similar environment). Experience should include customer interaction and use of specialized terminology, rules, or documents.

Ideal Skills & Traits:

• Strong interpersonal and communication skills
• Attention to detail and solid organizational abilities
• Professionalism and sound judgment
• Comfort with technology and electronic systems
• Dependability, adaptability, and a strong work ethic

Preferred (but not required):

• Additional years of specialized work experience
• Knowledge of and experience with federal court processes, CM/ECF, or local rules
• Prior civil and criminal case management, paralegal, or clerk's office experience
• Federal court Clerk's Office experience is highly valued

BENEFITS THAT SUPPORT YOU:
Federal judiciary employees enjoy a robust benefits package, including:

• Eleven paid federal holidays
• Paid annual and sick leave
• Retirement benefits under the Federal Employees Retirement System (FERS-FRAE)
• Tax deferred retirement savings and investment plan under Thrift Savings Plan (TSP) with employer matching contributions
• Health benefits under the Federal Employees Health Benefit Program (FEHB)
• Dental and Vision benefits under the Federal Employees Dental and Vision Program (FEDVIP)
• Life insurance benefits under the Federal Employees Group Life Insurance Program (FEGLI)
• Flexible Benefits Program for Health Care Reimbursement and Dependent Care Reimbursement
• Federal Long-Term Care Insurance Program (FLTCIP)
• Flex Lite Program
• Telework Program
• Public Service Loan Forgiveness Program

WORKING WITH US - CONDITIONS Of EMPLOYMENT

• Must be a U.S citizen or eligible to work in the U.S.
• Position requires adherence to the Code of Conduct for Judicial Employees
• This is an excepted service position (at-will).
• Employment is contingent on a favorable FBI fingerprint and background check, which may include periodic updates.
• Employees must use direct deposit for payroll.

HOW TO APPLY:
Submit one PDF containing:

• a cover letter describing how your experience aligns with this role,
• a resume detailing all relevant experience, education and skills, and
• a completed Application for Judicial Branch Employment (Form AO 78) available on the court’s website (https://www.waed.uscourts.gov/employment)

Send your complete application to hr@waed.uscourts.gov.

Incomplete applications may not be considered.

Applicants invited to interview must travel at their own expense. Reimbursement for travel and/or relocation is not available.

The U.S. District Court reserves the right to modify the conditions of this job announcement, or to withdraw the job announcement without prior notice.

Excellence in Court Administration, and Optimal Service to the Public, Court, and Bar.

The U.S. District Court is an Equal Employment Opportunity Employer.

Job Type: Full-time

Pay: $48,890.00 - $79,443.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Work Location: In person