Clerk III (Kailua-Kona Only) - SR-10

JOB
This recruitment is to fill vacancies in the Kailua-Kona district only.Your application will not be accepted if you do not indicate Kailua-Kona as a district in which you are available to work.Performs a variety of difficult and complex clerical or routine administrative work in preparing, checking, reviewing, evaluating, and refining forms, records, and similar materials; prepares reports and maintains continuing records; may supervise others; and performs other related duties as required.There is one (1) immediate temporary full-time vacancy not-to-exceed 06/30/2027 with the Office of the Prosecuting Attorney - Victim Witness Unit in Kailua-Kona.The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

EXAMPLE OF DUTIES
Prepares, checks and processes letters, memoranda, reports, specifications, statements, forms, and other materials into final form from rough or corrected copy and/or requires advanced word processing techniques; uses discretion and resourcefulness as tasks do not follow established process or procedures; checks and proofreads finished documents.Processes documents from rough or corrected copy where format and arrangement of data are not clearly indicated.Creates, edits, prints, scans, stores, retrieves and deletes documents using a computer and word processing and other software.Prepares, checks, and reviews forms, records, reports, applications, and other documents for accuracy, adequacy, and conformance to established departmental and/or legal requirements.Creates tables and graphs using spreadsheet applications; devises formulas for spreadsheet calculations.Evaluates documents and processes same according to individual circumstances where the correct course of action is not clearly defined.Follows up to secure or clarify required information.Follows up on applications, forms, and other documents to ensure timely processing.Determines eligibility for and issues licenses and permits.Posts data to and maintains various types of paper and electronic operational and control records.Conducts extensive searches through a variety of paper and electronic files and records, extracts, refines, and organizes necessary information and prepares reports that require discretion, selectiveness and an understanding of the material; summarizes and briefs materials and prepares special reports involving interpretation and analysis of data and judgment as to format and details of presentation, which may include the use of various software applications.Takes and transcribes notes and taped recordings of meeting proceedings; prepares minutes as required.Prepares reports and correspondence by transcribing taped recordings.Composes routine correspondence and letters of acknowledgment from general instructions.Sets up and maintains paper and electronic files and revises system as necessary; codes and indexes records.Provides information and resolves complaints by outside parties involving interpretation and explanation of regulations, policies, and procedures, and knowledge of the agency's purposes and functions.Processes accounts payable; orders office supplies, equipment, etc.; posts to and maintains account balances.Accepts cash payments for standard fees; writes out receipts; prepares deposit receipts; may follow up on collection of returned checks.Reviews, prepares, and processes time sheets and related payroll documents; maintains vacation and sick leave balances.Answers telephone and takes or relays messages and calls.Makes arrangement for meetings, appointments, travel, equipment maintenance, telephone service, and other similar matters. Sets up facility or room for meetings.Sorts, arranges, distributes, and files bills, invoices, applications, correspondence, and other materials.Greets callers and directs them to proper persons or offices.Operates standard office machines such as copiers, scanners, calculators, typewriters, and desktop computers and peripherals.May perform routine end user computer system assignments.May supervise and review the work of others.Performs other related duties as assigned.

SUPPLEMENTAL INFORMATION
Please scan and attach these supporting documents to your on-line application, if required: an official college transcript,a valid driver's license,a temporary assignment verification, professional licenses, and/orcertificates.Veterans applying for veteran's preference points shall also scan and attach their DD-214 form and as needed, their VA claim letter to the on-line application.ELECTRONIC NOTIFICATION TO APPLICANTS: Please ensure that the email address and mobile phone number you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails and text messages or fail to check your email box or NEOGOV account INBOX in a timely manner. Checking your NEOGOV account INBOX daily is recommended and is the most secure method to check on notices sent to you. This is a new feature created by our vendor, NEOGOV.Please add info@governmentjobs.com to your contact list. Open your NEOGOV account using your user name and password. In the upper right hand corner of the account is your name, and under your name, click on INBOX to view all notices sent you. The notices will appear here in the INBOX even in the event you don't receive it on your cell phone, computer, or other electronic device. This is the best way to check and view all notices sent to you.You will receive a confirmation email upon successfully submitting your application. Failure to receive this confirmation email, indicates that your application was not submitted.