Commercial Painting Administrative Assistant / HR Assistant

We are a Phoenix based, family-owned and operated commercial painting company that has been in business since 1994. We have earned our solid reputation as one of the Valley's top painting contractors.

Job Summary: The Operations & Administrative Assistant drives the critical administrative and material procurement functions of the business. You will be responsible for maintaining accurate job budgets and financial records within Sage/Peachtree, ensuring timely material flow through efficient Purchase Order (PO) management, and maintaining an organized office environment. This role also serves as a key liaison for human resources tasks and overall executive support.

We are looking the right person to join our growing team!

We offer competitive pay and TOP Benefits such as 401K with Employer Match, Health Insurance, Annual Bonuses, and Career Advancement Opportunities

Job Duties

• Manage material procurement: Place Purchase Orders (POs) and order materials efficiently using Sage/Peachtree or similar software.
• Handle job costing and budgeting: Set up new jobs in Sage/Peachtree and accurately update budgets and financial tracking as required.
• Source quotes: Proactively obtain material quotes from suppliers to ensure competitive pricing and manage vendor relations.
• Assist with reporting: Compile and prepare reports, and documentation for upper management.
• Maintain information flow: Answer and screen incoming phone calls, direct inquiries, and take detailed messages.
• Organize documentation: Maintain meticulous, up-to-date paper and electronic files (e.g., job files, vendor data) for easy retrieval.
• Coordinate supplies and logistics: Order and manage office supplies inventory and schedule/coordinate critical material and equipment deliveries.
• HR functions: Assist with new hire onboarding, track and plan employee celebrations/events, and update essential documents like Employee Handbooks and HR information.

Qualifications & Skills

• Bilingual Spanish is highly preferred
• Manufacturing, distribution, or construction industry experience preferred
• Exceptional Organizational Skills: Proven ability to manage and maintain complex paper and electronic filing systems with attention to detail.
• Time Management: Excellent ability to prioritize tasks, manage multiple deadlines simultaneously, and work effectively with minimal supervision.
• Communication: Strong written and verbal communication skills for interacting professionally with vendors, clients, and internal staff.
• Proficient with Microsoft Office (Word, Excel, Outlook)
• Experience with Accounting Software (Sage/Peachtree or similar)

Working Schedule

Monday - Thursday 7am - 3pm

Friday 7am - 1pm

Job Types: Full-time, Part-time

Pay: From $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Health insurance
• Paid time off

Experience:

• Microsoft Excel: 2 years (Required)
• Construction Industry: 1 year (Preferred)
• Accounting software: 1 year (Required)

Language:

• English and Spanish (Preferred)

Work Location: In person