Company Secretary (CS) – On-board

Department: Legal & Compliance

Job Purpose:

To ensure that all group companies comply with statutory and regulatory requirements under the Companies Act and other applicable laws. The Company Secretary (CS) will serve as the key point of contact between the Board, regulatory authorities, and internal departments, ensuring effective corporate governance, legal compliance, and secretarial administration across the group entities.

Qualified Company Secretary

Objective:

This Role is responsible for overseeing the legal affairs and corporate governance of the company. This role ensures regulatory compliance, manages risks, compliance with secretarial standards and supports the board of directors in fulfilling their governance responsibilities. The individual in this role acts as the key liaison between the board, shareholders, and regulatory authorities.

Key Responsibilities:1. Statutory Compliance & Governance

• Ensure compliance with the Companies Act, 2013, rules, and allied laws for all group entities.
• Maintain statutory registers, records, and minutes of Board Meetings, Committee Meetings, and Annual General Meetings (AGMs).
• Prepare and file necessary forms, returns, and documents with MCA, ROC, RBI, SEBI, and other authorities as applicable.
• Draft and review Board resolutions, notices, agendas, and minutes.
• Advise the Board and management on corporate governance practices and legal responsibilities.

2. Secretarial & Legal Functions

• Manage incorporation of new companies, amendments to MoA/AoA, change in directors, share transfers, and shareholding structure.
• Handle issue/allotment of shares, share certificates, and maintenance of the company’s cap table.
• Support mergers, acquisitions, restructuring, and other corporate actions.
• Draft, vet, and review legal agreements, MoUs, NDAs, and other business documents.

3. Board & Management Support

• Organize and facilitate Board, Committee, and General Meetings for all group companies.
• Provide secretarial and legal support to Directors and ensure decisions are implemented in line with regulatory norms.
• Act as a key compliance advisor for senior management and ensure timely dissemination of regulatory updates.

4. Liaison & Coordination

• Liaise with regulatory authorities like ROC, MCA, RBI, SEBI, FEMA, and auditors.
• Coordinate with external legal advisors, consultants, and statutory auditors.
• Serve as the single point of contact for all secretarial and legal matters across the group.

5. Record Keeping & Documentation

• Maintain updated statutory books, registers, and documentation as per law.
• Ensure proper record-keeping of Board documents, resolutions, filings, and correspondence.
• Implement document management and compliance monitoring systems.

Qualifications & Experience:

• Qualified Company Secretary (Member of ICSI) – mandatory.
• Bachelor’s Degree in Commerce / Law; LLB or higher legal qualification preferred.
• 2–5 years of post-qualification experience, preferably handling group or multi-entity structures.
• Sound knowledge of Companies Act, FEMA, LLP Act, and related laws.
• Experience in corporate restructuring, due diligence, and regulatory liaison preferred.

Key Skills & Attributes:

• Strong knowledge of corporate law, governance, and compliance frameworks.
• Excellent drafting, communication, and presentation skills.
• Ability to manage multiple entities and deadlines simultaneously.
• Attention to detail, integrity, and high ethical standards.
• Proficiency in MCA portal filings, Excel, and compliance management software.

Remuneration:

• Competitive salary commensurate with qualifications and experience.
• Additional performance-linked incentives and benefits as per company policy.

Job Type: Full-time

Pay: ₹45,000.00 - ₹65,000.00 per month

Benefits:

• Cell phone reimbursement
• Leave encashment
• Provident Fund

Education:

• Bachelor's (Preferred)

Experience:

• total work: 2 years (Required)

Language:

• English & Hindi (Preferred)

License/Certification:

• Company Secretary (Required)

Location:

• Charni Road, Mumbai, Maharashtra (Preferred)

Work Location: In person