Construction Administrative Assistant

Are you highly organized with excellent attention to detail? Wayne Perry Inc. is looking for a Construction Administrative Assistant to join our team!

Under the direction of the Construction Operation Manager, the Administrative Assistant’s role is to provide comprehensive project and administrative support for the continued success of the Construction Division.

Benefits Offered:

• Medical
• Dental
• Vision
• Life Insurance ($40k Employer Paid)
• Life Lock (Identity Protection) provided at no cost to all employees
• PTO
• Holidays
• Floating Holiday
• 401k with company match
• FSA
• Supplemental Insurance available (voluntary life, short/long term disability, accident, critical illness, etc.)

Duties and Responsibilities:

• Ability to communicate information clearly, concisely and professionally: written & verbally.
• Ability to gather and track project information.
• Team player who understands how to work collaboratively to achieve goals as well as work well independently.
• Results oriented with problem solving ability with a keen eye for detail and deadline awareness.
• Ability to multi-task and adapt willingly and quickly to changing priorities and responsibilities.
• Maintain a high level of accuracy and consistency in projects.
• Analytical abilities and accuracy with numbers is essential.
• Professional and courteous telephone manner essential.
• Flexibility and willingness to work until the job is complete.
• An understanding of construction document flow a plus.
• Initiates documents for purchase orders, subcontracts, and change orders.
• Open, track and close project purchase orders.
• Maintains strong relationship with subcontractors/vendors.
• Ensure timesheets, per diem and expense reports are coded accurately and reconciled with daily reports.
• Assist in obtaining 1st tier and 2nd tier contractors business licenses, general contractor licenses, certifications and insurances.
• Assist with maintaining project status reports: process reports and inquires as requested
• Make travel arrangements: airfare, hotel, and rental car reservations.
• Assist with Submitting and tracking all client proposals and change orders.
• Produce Health & Safety Plan, Field Book, Project Job Book and Closeout Packages.
• Assist in collecting and filing project Daily Reports and photos.
• Track, control and organize project related documentation
• Other duties as assigned

Education and Experience:

• 1-3 years minimum experience in construction and safety practices, including scheduling, contracts, budgets and related processes and information.
• Computer experience; proficient in the use of Microsoft Office programs, able to use Microsoft Project, Bluebeam.

Required Skills and Abilities:

• Strong verbal and writing skills (English language). Bilingual in Spanish a plus.
• Strong knowledge of general office procedures and office machines.
• Strong organizational skills, flexibility, and the ability to prioritize work assignments.
• Extreme attention to detail required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.

This information sensitive position must go through background pre-screening.

If interested, please submit resume.

***Salary based on experience***

Job Type: Full-time

Pay: $20.00 - $30.00 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience:

• administrative assistant: 5 years (Preferred)
• construction industry: 1 year (Preferred)

Language:

• Spanish (Preferred)

Work Location: In person