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Consultant- Executive Assistant
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- Acting as the fist point of contact, dealing with correspondence and phone calls.
- Responsibilities like maintaining calendars on multiple time-zones, phones and phone sheets, filtering and prioritizing income requests, email correspondence and travel with detailed itineraries.
- Manage and maintain the Executive Committee Leaders dynamic calendar, regular schedule and appointments.
- Coordinate and manage calendars, schedule meetings, appointments and travel arrangements.
- Draft and prepare correspondence reports, presentations, periodic dashboards and documents as needed.
- Organizing/ coordinating events, projects, initiatives and conferences to provide administrative and logistical support.
- Ensure closure with manager/ executive of important tasks and deadlines.
- Reporting to senior management and performing secretarial and administrative duties, including taking minutes of meetings.
- Managing the timesheets and processing expenses.
- Custodian of all original agreements.
- Being the point of contact for any important visitors, organizing meeting rooms if required and making sure the C-suite is aware of their visit.
- Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
- Any additional ad hoc tasks required. Experience:
- 6-10 years in a similar role
- Experience of working in CXO offices
- Knowledge of MIS reporting is preferred
- Hands on experience with Excel is required
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