Court Case Manager 1

We are looking to hire two Court Case Managers 1: one will focus on jury duties, including juror management, courtroom coordination, and related administrative tasks, while the other will handle customer service and small claims duties, providing public assistance, processing filings, and managing small claims cases from initiation to completion.

Jury

The position is responsible for all duties of a Jury Clerk, including maintaining updated records on trial and grand jurors, qualifying, deferring, and excusing prospective jurors, checking in jurors, explaining procedures, directing them to courtrooms, and providing judges, in-court staff, and attorneys with necessary paperwork. Additional tasks include preparing jury attendance slips for employers, compiling statistics for judges and court staff, managing the recorded jury message as needed, and performing heavy phone and data-entry work. The incumbent also serves as a backup to the Bookkeeper Clerk by preparing daily receipts, verifying end-of-day reports, reconciling discrepancies, completing deposit slips, and preparing deposits for pickup. This role processes and issues all writs of execution—such as garnishments, writs for the Permanent Fund Office, debtor notices, and orders to appear—and handles all pleadings associated with post-judgment collections. It includes scheduling hearings, sending notices, ensuring accurate cost and interest calculations on post-judgment transactions, and assisting the public and coworkers in person and by phone regarding execution procedures and the movement of bail or restitution funds. Additionally, the incumbent acts as a civil case manager by docketing and dispersing orders in the case management system, reviewing judges’ orders for required actions, scheduling hearings, maintaining case files, processing weekly tickle reports, handling judgments and decrees, closing cases in the system, and working closely with judges and their staff to process files, hearings, orders, and rescheduling as needed, with significant data entry throughout all duties.

Customer Service and Small Claims

The position requires performing customer service duties quickly and efficiently by greeting the public and providing general information regarding minor offenses, civil matters, domestic violence, small claims, appeals, criminal cases, probate, vital statistics, and jury duty. Responsibilities include assisting the public with file requests, accepting new cases for filing, receiving pleadings and supplemental documents, distributing forms, making certified copies of court documents, and performing index searches. The role also involves receiving and receipting payments for traffic fines, criminal bail, fines and restitution, filing fees, and other court-related fees, as well as recalling warrants when necessary. The employee responds to inquiries from both the general and professional public, handles matters not requiring legal advice, or refers individuals to the appropriate department. Additional duties include administering oaths, notarizing documents, accepting and clocking in pleadings, issuing summonses and subpoenas, and processing marriage license applications and issuing licenses. In the area of Small Claims data entry, the position processes cases from initiation to completion, including issuing summonses and subpoenas, setting trial dates, notifying parties, routing motions to judicial officers, calculating costs, interest, and attorney fees on judgments, preparing documents for signature, and performing heavy data entry throughout the process.

What hours will you work?

Full-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break. This position may on occasion be scheduled to work nights or weekends depending upon department staffing needs.

Exceptional Benefits for Full-Time Employees

We offer a competitive benefits package that includes 12 paid holidays, medical, dental, and optional vision coverage, and employer-paid life insurance. Employees are enrolled in the Public Employees Retirement System (PERS) and the Alaska Supplemental Annuity Plan (SBS), with access to the Alaska Deferred Compensation Plan. Personal leave is accrued for vacation, illness, or personal needs.

Enjoy peace of mind and long-term security while serving your community.

Seehttp://doa.alaska.gov/drb/index.html for additional information.

LEGAL RIGHT TO ACCEPT EMPLOYMENT

The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function as an employer sponsor.

For more information on the Alaska Court System, please visit:
http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:
VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Minimum Qualifications

Graduation from high school or completion of a General Education Development (GED) certificate AND one year of office clerical experience.

Substitution:

Additional office clerical work experience will substitute for the high school diploma or GED certificate on a month-for-month basis.

Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college will substitute for the year of required office clerical experience.

Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical experience on a month-for-month basis.

Additional Required Information

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

• Post-secondary transcripts, if using education to meet minimum qualifications.

Documents to be Submitted at the Time of Interview (REQUIRED):

If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):

• Copies of your most recent (2) performance evaluations, if available.
• A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.

WORK HISTORY

If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATION

If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.

SELECTION PROCEDURE

Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.

NEPOTISM REVIEW

To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK

A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.

Contact Information

Contact Title: Recruitment
E-Mail: recruitment@akcourts.gov

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501
Phone Number: (907) 264-8242