Court Clerk

This position is responsible for performing administrative and other support services related to the court.

ESSENTIAL JOB FUNCTIONS

• Perform clerk duties on assigned bench trial sessions and jury trial sessions.

• Prepare and complete court dockets related to assigned court sessions.

• Print and send court notices as required to all parties involved.

• Update case files as new information is provided.

• Handle payments related to court.

• Process online payments.

• Daily balancing of cashier’s drawer and prepare deposit for Finance.

• Manage defendant payment plan accounts.

• Print e-tickets and enter data into court software.

• Enter citations, warrants and parking tickets in a timely manner to meet deadlines.

• Process bond paperwork received from Berkeley County.

• Communicate with officers, attorneys, co-workers, and other agencies through email and phone.

• Make notes on cases after contact with any attorney, defendant, victim or interested party.

• Recall bench warrants when required.

• Send release and commitment orders to the jail as needed.

• Prepare jury summon mailings for city residents and manage jury roster.

• Assist patrons with questions and concerns about court hearings and citations.

• Maintain fax queue and complete as required.

• File tickets, warrants, and other records in the storage/filing room.

• Perform other duties as assigned.

MINIMUM REQUIREMENTS

• Associate degree preferred in a related field preferred.
• One year experience working in a court setting preferred.
• One year experience handling cash payments is required;
• Three years’ experience working in an office setting serving the public is required.
• Any combination of education and experience totaling three years may be considered.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of departmental policies and procedures.

• Basic accounting and mathematic skills.

• Ability to provide quality customer service, to include handling difficult customers.

• Ability to communicate effectively both orally and in writing.

• Ability to use computers and various software programs, to include Word and Excel.

• Ability to work under pressure, in a fast-paced environment.

• Ability to multi-task.

• Ability to become a Notary.

SAFETY

Employee is responsible for adhering to all safety procedures and regulations established by the Department, the City and all State and Federal organizations. Any safety concern should be reported to a supervisor immediately.

PHYSICAL DEMANDS

The work requires exerting up to 20 pounds of force occasionally, and up to 10 pounds of force regularly to move objects and the following physical abilities: balancing, climbing, crouching, feeling, grasping, handling, hearing, kneeling, lifting, mental acuity, reaching, repetitive motion, speaking, standing, talking, visual acuity, and walking.

WORK ENVIRONMENT

The work is typically performed in an office.

REASONABLE ACCOMMODATION

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were written out in this job description.

The City reserves the right to revise this position description at any time.