Courtroom Administrator - Civil, Circuit Court Civil

Here is your opportunity to dive into the legal field and learn all about civil lawsuits! No legal experience? No problem, we offer on the job training!

The Clerk of the Circuit Court & Comptroller's Office is seeking a well-organized, detail-oriented professional who likes the challenge of variety, and possesses excellent time management skills to join our team as a Courtroom Administrator in the Circuit Civil department.

A Courtroom Administrator is an integral part of our courtroom team by accurately preparing the official record of hearing's events. In this role, you will work closely with elected judges, bailiffs, defense attorneys, prosecuting attorneys, interpreters and other court justice partners. You will also learn more about civil law, evidence, legal documents that are filed in a civil case, how to use our case management system and much more! Learning these functions will help you build a strong foundation in growing your career here at the Clerk’s office!

What does Circuit Civil mean? Our Circuit Civil department handles non-criminal cases in which individuals or businesses sue for damages exceeding $50,000. Examples of Circuit Civil cases include, but not limited to:

• Auto Negligence - A person who is hurt in a car accident sues the driver of the other car;
• Contract & Debt - A homeowner who has hired a contractor to build a new kitchen sues the builder when the kitchen is poorly built and must be repaired.
• Medical Malpractice - A family sues their doctor for failure to provide an acceptable standard of care which results in harm, injury, or death.

This position is eligible to receive a 5% increase to the hourly rate, which has already been added to the salary advertised. The 5% increase to the hourly rate will be awarded upon completion of the introductory period.

Why join our Clerk family? Because our Clerk family is our top priority! Total Compensation packages include:

• Generous paid time off and 17 paid holidays – yes you read that right!
• Superior health care plans with lower costs to you
• Retirement choices through the Florida Retirement System and deferred compensation plan
• Award-Winning Wellness Program that gives employees incentives, tools, social support, and strategies to adopt and maintain a healthy lifestyle
• Tuition Reimbursement
• Qualifying employer for Public Service Loan Forgiveness

At the Clerk of the Circuit Court & Comptroller’s Office you can:

• Work with a purpose
• Give back to the community
• Be part of a family
• Build your skills
• Pursue career advancement opportunities
• Reach your professional and personal goals

Examples of Essential Functions

• Prepares cases and materials for trials, evidentiary hearings and other court proceedings; attends court hearings and magistrate proceedings; administers oaths; performs administrative and clerical duties during proceedings; dockets paperwork received throughout the proceedings, including verdicts; completes all necessary paperwork resulting from court hearings, reads verdict.
• Records actions in paper/electronic court records.
• Accepts exhibits and prepares exhibit list; secures custody, prepares, transfers and delivers evidence to evidence department; verifies and accounts for each item.
• Maintains court calendars.
• Ability to work overtime with little or no notice based on Judicial needs.

• Performs any other related duties as requested in accordance with department business needs.

Typical Qualifications

High school diploma (or GED), supplemented by three (3) years of recent and relevant experience that demonstrates the ability to accurately apply acute attention to detail in maintenance of detailed data, preferably in an automated systems environment; or an equivalent combination of education, training and experience. Some vocational or college courses preferred. Once qualified, deputization may be required to perform the assigned functions.

• This is a mandatory testing position, successful completion of a pre-employment drug screen & physical examination (if applicable) is required prior to employment.

Supplemental Information

Note: Vacancy postings may be cancelled at any time based on business needs. Applicants who have applied will be notified of cancellations. Applicants with a disability who require accommodation within the application/interview process should direct a request in advance to human resources at careers@mypalmbeachclerk.com or 561 355 4172.

The Clerk of the Circuit Court & Comptroller is an Equal Opportunity Employer and a Drug-Free Workplace. Depending on the position, candidates are subject to drug screening, a physical and a background check as a condition of employment. Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and that certain service members may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Pursuant to Florida Statute 295, Section 09 (b) and (c), Veterans’ Preference promotion preference shall apply to a person who was a veteran when employed by the state or its political subdivision and who was recalled to extended active duty and shall apply only to a veteran's first promotion after reinstatement or reemployment, without exception. The Clerk of the Circuit Court & Comptroller’s Office values the service veterans and their family members have given to our country and that the Clerk’s office supports the hiring of returning service members and military spouses. To claim preference, an applicant must complete and upload both the Veterans’ Preference Claim Form and required documentation prior to the position’s posted closing date. Hiring decisions are based on qualified candidates’ non-numerical assessments and numerical assessments, which include interviews. If an applicant claiming veterans’ preference for a vacant position is not selected, they may file a complaint with the Florida Department of Veterans' Affairs (DVA), 11351 Ulmerton Road, Suite 311, Largo, FL 33708. If an applicant seeking veterans’ preference in employment in the state of Florida is not selected for the position and is so notified, they must file their complaint with the DVA within 60 calendar days from the date the applicant is notified.