Document Controller

Job Title: Document Controller
Department: Project Team / Engineering

Job Purpose:

To manage, organize, and maintain all project-related documents for multiple ongoing construction projects. The Document Controller will ensure proper documentation control, version management, and secure access to project records as per company and client requirements.

Key Responsibilities:

• Maintain and control all project documents from creation to archiving in both digital and hard copy formats.
• Receive, log, distribute, and track incoming and outgoing project documentation (drawings, correspondence, submittals, RFIs, reports, etc.).
• Ensure all project documents are correctly numbered, formatted, and filed according to company standards.
• Coordinate with site document controllers and ensure regular updates from project sites are received and properly recorded.
• Support the Project Managers and Engineers by providing timely access to current and approved project documentation.
• Maintain and update the Document Control Register (DCR) to track submission, review, and approval status.
• Handle confidential information and ensure data integrity and compliance with document control procedures.
• Liaise with consultants, subcontractors, and suppliers for document submissions and approvals.
• Assist in the preparation and submission of project documentation for handover and close-out.
• Provide periodic reports on document control activities and compliance.

Qualifications and Skills:

• Bachelor’s Degree or Diploma in Engineering, Business Administration, or a related field.
• Minimum 1 years of experience as a Document Controller in a construction company (Head Office or Project environment).
• Strong understanding of construction documentation, project workflows, and submittal processes.
• Proficient in MS Office (Word, Excel, Outlook) and document control software (such as Aconex, EDMS, or SharePoint).
• Excellent organizational and communication skills.
• Strong attention to detail, accuracy, and confidentiality.
• Ability to handle multiple projects and deadlines simultaneously.

Preferred:

• Experience in handling documentation for civil, MEP, and finishing works.
• Knowledge of ISO standards for document control.
• Prior experience in coordinating between site teams and head office.

Job Type: Full-time

Pay: Up to AED2,500.00 per month

Application Question(s):

• Current salary in AED?
• Expected Salary in AED?
• Available to join immediately (in 15 days)?

Experience:

• Document controller: 1 year (Required)
• UAE Building construction : 1 year (Required)