Document Controller - Fit out/Construction

Overview

We are looking for a Document Controller who understands the pace of fit-out delivery and can manage project documentation with accuracy and efficiency to join our team within two weeks maximum.

Key Responsibilities

• Control and manage drawings, material submittals, RFIs, method statements, correspondences, inspection logs (IR/MIR), shop drawings, and as-built documentation.

• Apply proper version control, file naming, formatting, and secure distribution of documents to design teams, site teams, subcontractors, and clients.

• Track approvals for material submissions, shop drawings, mock-ups, finishes schedules, and other fit-out related technical documents.

• Maintain accurate registers and logs for RFIs, transmittals, technical submissions, inspection approvals, and comment sheets.

• Coordinate closely with project managers, design teams, QS, procurement, subcontractors, and site engineers to ensure timely submissions and follow-ups.

• Organize and maintain both digital and physical filing systems to support audits, project reviews, and client handover requirements.

• Assist in project close-out by compiling as-built documents, O&M manuals, warranty certificates, and final handover files.

• Prepare transmittals, cover letters, and correspondence formats while maintaining a clear communication record between stakeholders.

Requirements

• Minimum 2–3 years of document control experience, preferably in interior fit-out,or fast-track construction projects.

• Understanding of consultant and client submission cycles for material approvals, shop drawings, and RFIs.

• Ability to read and reference fit-out drawings such as layouts, reflected ceiling plans, joinery details, and MEP coordination drawings.

• Proficient in Microsoft Office, including Excel, Word, and Outlook; knowledge of document management systems is an advantage.

• Strong organization skills, attention to detail, and ability to handle multiple submissions in a fast-moving project environment.

• Able to handle confidential and sensitive project documents professionally.

Candidates that could join within the time of TWO WEEKS.

Job Type: Full-time

Application Question(s):

• How many years of experience in fit out or construction industry do you have?

Experience:

• document controller: 2 years (Preferred)