Document Controller - oilfield services and equipment

We are seeking a dedicated and experienced Document Controller. The successful candidate is responsible for managing all project documentation to ensure accuracy, accessibility, and compliance with project standards and regulatory requirements. This role is vital for efficient information flow between various stakeholders, including contractors, engineers, and clients, and helps prevent delays, errors, and potential disputes.

Key Responsibilities

· Registering outgoing & incoming documents submittals (i.e shop drawings, RFI, requisitions, etc.).

· Handling intake, scanning, verification, and storing documents.

· Filing and archiving relevant documentation.

· Designing templates for documents, file types, and document databases.

· Checking and editing documents for accuracy and compliance.

· Controlling the flow of documents in and out of the department

· Reporting errors or developments regarding document storage.

· Ensuring the secure destruction and disposal of sensitive documents.

· Updating and maintaining document management systems and physical records.

· Maintaining the security of confidential documents

· Assisting employees with accessing documents through our document management system.

· Responsible for the comprehensive management of project document receipt, dispatch, circulation, filing, and logistical support.

· Responsible for personnel relocation applications, data compilation, and project meeting minutes.

· Responsible for the compilation, organization, and filing of project implementation documents and completion data.

· Responsible for on-site financial document reimbursement and organization.

· Assist project management personnel in managing local personnel.

· Other duties as assigned by the Chairman/Project Manager/Branch Manager.

Qualifications and Skills

· Bachelor's degree

· Proven experience in the oilfield services and equipment.

· Strong negotiation, analytical, and problem‐solving skills.

· Excellent communication and interpersonal abilities.

· Proficiency in using software/tools and MS Office Suite.

· Ability to work under pressure, prioritize tasks, and meet deadlines.

· Understanding of relevant industry regulations and compliance standards.

· A minimum of 4-5 years of experience in a document controller role within general construction or camp/facilities construction projects.

· Job Type: Full Time / Permanent

· Nationality: Any

· Salary: AED 4000 – Full budget

· Annual Vacation: One month paid vacation after 12th month for the first year and after 11 month for the next years.

· Day Off: Sunday

· Location: Business Park, Dubai South

Job Types: Full-time, Permanent

Experience:

• Document controller: 4 years (Preferred)