Document Controller (Saudi)

Mohammad Al-Habib Real Estate Investment Company is a family-owned and privately-held company that expresses legacy and noble lineage. Al-Habib company was founded in 1972 and specializes in real estate investments, developments, master plans, scouting land for urban projects, managing construction details with contractors, and designing commercial and residential communities that add value to the surrounding environment and people.

Joining Al Habib Company provides flexibility and freedom to set your own pace. Your income will directly reflect your efforts, with no limits on what your hard-working can earn. To be a successful candidate for our company, you need to be goal-oriented, persevering, self-motivated, ambitious, and people-oriented. The rewards of being one of our team members are the potential for high earnings, status in the community, autonomy, time freedom, helping people, intellectual challenge, and satisfaction from those accomplishments.

Job Purpos e:

To manage and control all project documentation in accordance with company and project procedures, ensuring accuracy, quality, and timely distribution of documents to all relevant stakeholders.

Key Responsibilities:

1. Document Control and Management

• Receive, log, and distribute all incoming and outgoing documents (correspondence, drawings, submittals, Invoices, etc.).
• Maintain an organized document control system (both hard and soft copies) according to project requirements.
• Ensure that all documents are properly filed, indexed, and easily retrievable.
• Update document registers and ensure all revisions are clearly marked and tracked.

2. Coordination and Communication

• Coordinate with engineers, consultants, and contractors to ensure all submissions are received and responded to on time.
• Issue transmittals for official distribution of documents to the concerned parties.
• Follow up on pending approvals and overdue submissio ns.

3. Compliance and Quality

• Ensure all documents comply with project document control procedures and company standards.
• Assist in preparing documentation for handover, including as-built drawings and final records.

4. Systems and Tools

• Use Electronic Document Management Systems (EDMS) such as Scenario, SharePoint.

Maintain backups and protect document confidentiality and integrity.

5. Administrative Support

• Prepare and maintain logs, reports, and correspondence summaries for management.

Qualifications & Requirements:

• Education: Diploma or bachelor’s degree in business administration, or a related field.
• Experience: Minimum 3–5 years of experience as a Document Controller in construction projects.
• Knowledge: Familiarity with construction documentation (drawings, submittals, RFIs, etc.) and documentation systems.

Skills:

• Strong organizational and time-management skills.
• Proficiency in MS Office (Word, Excel, Outlook).
• Attention to detail and accuracy.
• Good communication and coordination skills.

Key Competencies:

• Accountability and reliability
• Confidentiality and integrity
• Process-oriented mindset
• Ability to work under pressure and meet deadlines
• Team player with a cooperative attitude