Document Controller / Secretary

Job Summary

We are seeking a highly organized and detail-oriented Document Controller to manage project documentation for our manufacturing operations. The ideal candidate will ensure accurate control, distribution, tracking, and archiving of all technical and project-related documents in line with company standards and client requirements.

Key Responsibilities

• Maintain and manage all project documentation including technical drawings, material submittals, RFIs, correspondence, reports, and quality records.
• Ensure proper document numbering, version control, and document formatting according to project requirements.
• Receive, review, and upload project documents into the document management system (DMS) and ensure timely distribution to relevant departments.
• Track document revisions and ensure teams are working with the latest approved versions.
• Coordinate with engineering, production, procurement, and project teams to ensure all documentation is accurate and up to date.
• Prepare and maintain document logs, transmittals, and registers for internal and external submissions.
• Ensure compliance with company documentation procedures and quality standards.
• Support project managers by providing updated documentation and status reports when required.
• Safeguard the confidentiality and accessibility of all controlled documents.
• Archive final project documentation and prepare handover packages at project completion.

Qualifications & Skills

• Diploma or Bachelor’s degree in Business Administration, Engineering, or related field.
• Minimum 2–4 years of experience as a Document Controller in a manufacturing or project-based environment.. and various platforms of the client
• Strong knowledge of project documentation standards, engineering drawings, and submittal processes.
• Proficiency in document management systems (DMS), MS Office, and PDF editing tools.
• Excellent communication and coordination skills.
• Strong attention to detail, organization, and time-management abilities.
• Ability to work under pressure and meet project deadlines.

Preferred Experience

• Experience in fabrication, manufacturing, EPC, or water/wastewater projects (added advantage).
• Familiarity with ISO documentation processes and quality systems.

Job Types: Full-time, Permanent