Event Coordinator - Freelance, Remote

Magic Global Village, Dubai, United Arab Emirates

Location

Global+

Compensation

$6.00 / hour

Department

Support & Leadership

Description

Our client is a growth focused sales organization that partners closely with client facing teams to streamline revenue operations and scale sales processes. We prioritize automation, data driven CRM management, and creating sales enablement assets that empower reps to work autonomously. The company values continuous improvement and seeks an operations partner who loves building systems that make sales teams more effective.

Role Purpose

The Events Coordinator will secure high impact speaking and exhibitor opportunities and ensure flawless execution at conferences and trade shows so the client has a consistent, professional physical presence. The role will handle research, bookings, negotiations, materials, staff coordination and post event follow up to maximize visibility, generate qualified leads, and maximize ROI.

Responsibilities

• Speaker & Exhibitor Bookings
  • Research and apply for speaking slots appropriate for the client.
  • Secure exhibitor tables and booth space at targeted events.
  • Manage applications, contracts, deadlines, and confirmations.
• Negotiation & Relationship Management
  • Negotiate fees, booth placement, sponsorship packages and contract terms.
  • Build and maintain relationships with event hosts, organizers, and industry contacts.
  • Manage vendor and organizer communications to ensure favorable terms and smooth logistics.
• Event Logistics & Materials Management
  • Coordinate production, shipping, and on time delivery of event materials.
  • Assign and brief staff for event roles; create staff schedules and run of show documents.
  • Oversee on site setup, booth appearance, and required technical or AV arrangements.
• Event Research & Calendar Management
  • Continuously research and aggregate targeted conferences and trade shows across various industries.
  • Maintain an up to date event calendar to ensure coverage and speaking opportunities.
  • Prioritize events by audience fit, cost/benefit, and speaking potential.
• Onsite & Post Event Execution
  • Provide hands on support before, during and after events; troubleshoot issues and act as main contact.
  • Prepare post event reports summarizing outcomes, leads, and follow up actions.
  • Coordinate lead handoff and follow up plans with the client and internal team.

Skills, Knowledge and Expertise - Requirements

• Minimum 1 year experience as an Event Coordinator or Booking Agent.
• Demonstrable experience booking both speaking engagements and exhibitor booths.
• Proven negotiation experience with event organizers and vendors.
• Experience coordinating event materials, staff, shipping and on site logistics.
• Comfortable using Asana, Google Workspace, Slack and Canva.
• WFH Set Up
  • Computer with at least 8 GB RAM, Intel i5 or AMD Ryzen 5 and higher.
  • Internet speed of at least 40 Mbps.
  • Headset with noise cancellation and a webcam.
  • Backup computer and internet connection.
  • Quiet, dedicated workspace at home.

Your Superpowers

• Event research and calendar management.
• Contract review and vendor negotiation.
• Logistics coordination (shipping, booth setup, AV basics).
• Basic graphic/layout skills for collateral using Canva or ability to coordinate designers.
• Proficiency with Asana, Google Workspace and Slack.

Soft skills / traits

• Highly organized with excellent attention to detail.
• Strong communicator and relationship builder.
• Proactive, resourceful problem solver who can act independently.
• Comfortable managing multiple events and deadlines simultaneously.
• Calm under pressure and customer service oriented.

You should apply if

• You love events and enjoy turning logistical complexity into polished experiences.
• You're a proactive self starter who anticipates needs and takes ownership end to end.
• You value relationship building and can negotiate confidently on behalf of clients.
• You thrive in a fast paced, remote environment and prioritize clear communication.

Work Setup

• Remote position.
• Must have a reliable internet connection and a quiet workspace.
• Required to provide own computer with Intel Core i5 or higher.

Working Hours

• 40 hours per week.
• Monday to Friday, 8 hours/day Eastern Time (schedule TBD).

Compensation

• $6 per hour.
• No benefits package included.

Benefits

• No benefits package included.