Executive Assistant

Job Summary: 

We are looking for a sharp, reliable, and personable Executive Assistant to support our executive leadership and oversee

administrative functions across our group of companies. This role is ideal for someone who wishes to utilize modern AI tools to

thrive in a multi-faceted environment, possesses excellent people skills, and is open to learning new things. 

This role has two potential levels depending on the candidate’s experience and aspirations: 

Senior Level: A potential future General Manager (GM) who can manage administration, HR, and overall office

operations. 

entry Level: A proactive and enthusiastic Executive Assistant with strong growth potential. 

We encourage female candidates to apply, based on demonstrated strength in multitasking, communication, and relationship-

building. 

Key Responsibilities: 

Provide direct executive support, including calendar and email management, travel coordination, and meeting

arrangements. 

Serve as the central point of communication for internal teams and external stakeholders with a focus on professionalism

and diplomacy. 

Oversee and coordinate all office administration tasks, including office supplies, vendor management, and facility needs. 

Supervise or assist support staff across business entities and ensure administrative processes are streamlined. 

Support HR functions including onboarding, maintaining employee records, and coordinating payroll and leave records. 

Assist with preparation of reports, presentations, and correspondence across both businesses. 

Organize and manage internal meetings, events, and team communications. 

Monitor and follow up on key projects, action points, and business deadlines. Maintain high levels of discretion and confidentiality in all dealings. 

Be open to learning basic technical aspects of the chemical trading business to improve communication and workflow. 

Be proactive and learning emerging AI technology and be able to collaborate and support IT consultants. Cross-training

other members. 

Qualifications & Requirements: 

Previous experience as an Executive Assistant, Office Manager, or similar administrative role preferably with IT/tech

company. 

strong interpersonal and public relations skills with the ability to represent the company professionally. 

Highly organized, detail-oriented, and reliable. 

Comfortable handling multiple responsibilities across different business units. 

Strong command of English (written and spoken); additional languages are a plus. 

Proficiency in Microsoft Office and general tech tools. 

Bachelor's degree preferred, though not mandatory with strong experience. 

A proactive mindset and willingness to grow with the company. 

Preferred Attributes: 

Female candidates preferred due to strong multitasking and people management skills. 

A natural problem solver with a sharp mind and good judgment. 

Prior exposure to HR or office operations is a strong plus. 

Experience in a trading or service-based company is an advantage. 

What We Offer:   

Collaborative, positive and team-working environment. 

Opportunity to be part of an innovative, AI-oriented agile company. 

Competitive salary + performance incentives.