Executive Assistant

Key Responsibilities

• Manage the senior management s calendar, schedule meetings and produce agendas
• Take meeting actions points and follow them up with the senior management team
• Book travel and prepare complex travel itineraries including arrangement of flights, accommodation, visas and transfers
• Maintain a high level of awareness of internal priorities and support required
• Develop and maintain a comprehensive knowledge of the company, providing excellent support to senior management
• Manage senior management report and update requests, ensuring information is garnered in a timely and accurate manner
• Manage senior management's expenses and petty cash
• General admin support to senior management including drafting letters, emails, reports, bill payments
• Conduct ad hoc comprehensive research
• Attend high profile events as requested by senior management
• Build relations with key staff in order to glean updates and data quickly upon request
• Support corporate team with duties including content updates, event management, research and other ad hoc duties
• Support ad-hoc projects requested by senior management

Person Requirements

• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Word and MS Excel)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Ability to take initiative and be proactive
• Ability to work independently and as part of a team
• Ability to handle confidential information with discretion
• Flexible schedule to accommodate occasional evening and weekend hours