Executive Assistant

You’ll be our : Executive Assistant

You’ll be based at : IBC Knowledge Park, Bengaluru

You’ll be aligned with : Senior Executive Assistant

You’ll be joining our : Founder’s office

What you’ll do at Ather

• Manage calendar for CEO & CXOs. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements. Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, and follow up appropriately.
• Follow-up on meetings, action items & share updates. Attend meetings, take notes, follow up on action items from Management Review meetings, etc.
• Travel Booking Management for CEO & CXOs: Coordinate with the admin team for the arrangement of domestic and international travel - booking tickets, accommodation, transport; applying for e-passes, Visa, passport renewal, reimbursements
• Manage Expenses & Reimbursement - Collect bills and invoices for travel reimbursement; Collect tax invoices for end of year submission - Flexi Benefits & tax declaration invoices; Expense management for external events, board meetings, or any other external vendor meetings at office or hotels.
• Provide Support and drive large/small projects to closure: Coordinate between teams across the organization to execute large/ small projects. Eg: Program Management
• Provide support to admin/ finance or any other internal team to set up large meetings and events across the org or external. Eg: All Hands time/schedule, Coordinate for investor meetings, PR conferences/ events, etc
• Coordinate time with CEO & CXOs for signatures

Here’s what we’re looking for

• Email Management, Calendar management, Travel management, Expense Management
• Good Verbal & Written Skills with basic knowledge of MS office
• Problem solving abilities and ability to build relationships
• Should have worked with CXOs previously

What you bring to Ather

• Should have at least 5 to 10 years of experience.
• No specific educational background mandatory.
• The reporting of this role will be to a Senior Executive Assistant and not a CXO directly.