Executive Assistant

Job Summary:

We are seeking a detail-oriented and dependable Executive Assistant to provide high-level administrative support to the President. The role requires proactive management of day-to-day priorities, communication, scheduling, and cross-departmental coordination. The Executive Assistant must be able to stay one step ahead, manage sensitive information with professionalism, and ensure smooth executive operations.

Job Responsibilities:

• Manage the President’s calendar, appointments, meetings, and travel arrangements.

• Serve as the primary point of contact between the President and internal/external stakeholders.

• Draft and prepare emails, letters, reports, and presentations.

• Organize meeting materials, take minutes, and track follow-up actions.

• Maintain confidentiality of all sensitive and personal information.

• Assist in planning and coordinating executive meetings, company events, and official visits.

• Conduct research and gather information to support executive decision-making.

• Handle ad hoc administrative and operational tasks as required.

• Utilize productivity and collaboration platforms such as Microsoft Teams, Slack, Zoom, Google Workspace, and Monday.com.

• Work with ERP systems and other business software tools; leverage AI-driven tools to improve efficiency and streamline workflows.

• Must be flexible in managing varying work hours, including the ability to overlap with U.S. business hours as required.

Required Skills:

• Excellent communication and interpersonal skills.

• Strong organizational skills with exceptional attention to detail.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Ability to prioritize, multitask, and work independently in a fast-paced environment.

• High degree of professionalism, discretion, and confidentiality.

• Ability to effectively use collaboration tools, ERP systems, and AI-enhanced productivity solutions.

Experience:

• 6–10 years of experience supporting senior executives or leadership teams.

Location:

• Islamabad(On-site)