Executive Assistant To Managing Director

We are seeking a highly experienced, tenured, and bilingual Executive Assistant to serve as the MD's primary administrative partner. The core mandate of this role is time reclamation, enabling the MD to dedicate focus to high-level strategic tasks, business growth, and executive decision-making. The ideal candidate must excel in autonomous decision-making and maintain unimpeachable discretion while managing sensitive international communications.

Calendar & Travel Logistics (Time Reclamation)

• Calendar Management: Proactively manage and optimize the MD's demanding professional schedule, anticipating clashes and coordinating meetings across multiple international time zones (due to frequent MD travel).

• Autonomous Travel Planning: Independently manage and execute all aspects of international and domestic travel arrangements, including flights, accommodations, visa requirements, and detailed transportation itineraries, without required travel accompaniment.

• Expense Management: Systematically track, process, and reconcile the MD's professional and personal expense claims and manage complex invoice submission and follow-up.

Confidentiality & Communication (Gatekeeping)

• Discreet Gatekeeping: Act as the MD's primary filter for all incoming communications (email, phone, visitors), prioritizing contact and responding to or redirecting issues that do not require the MD's immediate strategic input.

• Sensitive Document Handling: Handle highly sensitive, confidential, and delicate materials (contracts, private correspondence, financial documents, and personal affairs) with the highest level of integrity and discretion.

• Executive Correspondence: Draft, proofread, and prepare formal executive-level communications and internal announcements on behalf of the MD with impeccable accuracy and tone.

Administrative & Project Support

• Prepare reports, executive summaries, presentations (PowerPoint), and spreadsheets (Excel) for strategic planning and board reviews.

• Anticipate and procure necessary resources and materials to ensure the MD is fully prepared for all meetings and engagements.

• Manage digital and physical filing systems to ensure instant retrieval of crucial documents.