Executive Assistant إماراتيين (خلاصة القيد)

Overview

Executive Assistant to provide high-level administrative and operational support to the Civil Infrastructure leadership team. This role requires handling confidential information with discretion, serving as a liaison between executives and internal/external stakeholders, and supporting strategic decision-making processes.

Responsibilities

• Provide general administrative assistance to the PCC Management team to ensure efficient day-to-day operations.
• Handle highly confidential information with professionalism and discretion.
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other tools to execute tasks efficiently.
• Attend meetings, take minutes, and track outstanding actions to ensure follow-ups are completed.
• Assist in organizing meetings, events, and Town Halls, including scheduling, logistics, and follow-ups.
• Coordinate travel plans for team members, ensuring seamless itineraries and efficient travel management.
• Schedule and set up project review meetings as required, ensuring all stakeholders are informed and prepared.
• Organize Senior Management Activity (SMA) site visits, focusing on safety and quality objectives.

Qualifications

• Diploma or Degree in Business Administration, Office Management, or a related field is preferred.
• Minimum of 1 year of administrative experience, preferably in a professional services or engineering environment.
• Proven experience as an Executive Assistant, Administrative Coordinator, or similar role supporting senior leadership.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking abilities with a keen eye for detail.
• Strong communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• A proactive and positive attitude, with the ability to work both independently and collaboratively.
• As part of AECOM's commitment to Emiratisation, only UAE Nationals with a family book will be considered for this role.

About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

Equal Opportunity We are an Equal Opportunity Employer. All information will be kept confidential according to EEO guidelines.

Requirements & Additional Information This position is part of AECOM's program and is on-site in Dubai, United Arab Emirates.