Executive – Fleet Operations

Location: UAE
Qualifications: Bachelor’s Degree (Required)

Job Summary:

The Executive – Fleet Operations will manage and coordinate daily fleet activities, ensuring optimal vehicle utilization, adherence to company standards, and cost-effective transport solutions. The role involves supervising drivers, maintaining accurate vehicle records, overseeing cross-border operations, and ensuring timely vehicle availability to meet business requirements.

Key Responsibilities:

• Oversee and manage cross-border road (GCC Experience )freight operations and distribution management.
• Ensure smooth fleet management processes, including daily shipment tracking and on-time deliveries.
• Develop a strong geographical understanding of the GCC region to optimize routes and operations.
• Analyze and present operational data through Excel and PowerPoint reports, providing actionable insights to management and clients.
• Prepare and manage documentation for import/export activities, bonded movements, and JAFZA operations.
• Coordinate shipment inquiries with central teams and liaise with transporters to ensure efficient cargo movement.
• Ensure compliance with all transport, customs, and safety regulations.
• Implement standardized operational intelligence tools and monitor process performance.
• Provide feedback on operational and data issues; assist in ad hoc projects to ensure timely completion.
• Liaise with third-party logistics providers and overseas partners to streamline operations.
• Manage the daily fleet schedule, including vehicle and driver allocation.
• Coordinate with the transportation team for timely pick-up and delivery assignments.
• Maintain accurate records of vehicle movements, fuel usage, maintenance schedules, and insurance renewals.
• Ensure compliance with RTA and local transport authority regulations and company safety policies.
• Track and analyze fleet performance, reporting on efficiency, downtime, and cost trends.
• Oversee vehicle maintenance and servicing, coordinating with vendors and workshops.
• Manage driver attendance, duty rosters, and performance.
• Assist with accident reporting, claim processing, and documentation.
• Support budgeting and cost control initiatives for fleet operations.
• Maintain regular communication with internal departments to ensure seamless logistics support.

Requirements & Skills:

• Strong coordination and communication abilities.
• Proficiency in MS Excel and fleet management software.
• Knowledge of vehicle maintenance and transport documentation.
• Ability to multitask and meet deadlines in a fast-paced environment.
• High attention to detail and strong analytical/problem-solving skills.

Qualifications & Experience:

• Bachelor’s Degree in Logistics, Supply Chain, or Business Administration (preferred).
• 2–4 years of experience in fleet or transport operations.
• Familiarity with UAE road transport laws and RTA procedures.
• Valid driving license preferred

Employment Type: Full-Time