Fleet Coordinator

Job Description

We are looking for a proactive and detail-oriented Fleet Coordinator to support the daily operations of a large car rental fleet vehicles across multiple locations. The role ensures smooth vehicle movement, maintenance coordination, compliance, and accurate reporting to keep the fleet rental-ready and operating efficiently.

Key Responsibilities

Fleet Operations & Movements

• Coordinate daily vehicle movements between branches, workshops, and yards.
• Monitor and update vehicle status (available, in maintenance, on rent, under repair).
• Support rental operations by ensuring timely vehicle availability.
• Maintain accurate records of vehicle transfers and utilization.

Maintenance & Workshop Coordination

• Follow up on preventive maintenance, scheduled servicing, mechanical repairs, and accident jobs.
• Track vehicles in workshops to minimize downtime and ensure timely completion.
• Coordinate with external workshops, recovery teams, and internal maintenance teams.
• Ensure vehicles undergo regular inspections, renewal, and compliance requirements.

Compliance & Quality Assurance

• Ensure vehicles meet Dollar quality standards before being released for rent.
• Maintain updated documentation for registration, insurance, and service history.
• Ensure vehicles comply with RTA and UAE regulatory requirements.

Documentation & Reporting

• Maintain and update fleet management systems and Excel trackers.
• Prepare daily/weekly reports on fleet status, availability, and workshop follow-ups.
• Assist in audits and internal compliance checks.

Requirements

• Diploma/Bachelor’s in Business, Automotive, Logistics, or related field.
• 2–4 years of experience in fleet coordination, car rental, or automotive operations.
• Strong knowledge of vehicle maintenance processes.
• Proficiency in MS Excel and fleet management systems.
• Excellent communication, planning, and multitasking abilities.
• Ability to work in a fast-paced operational environment.
• UAE driving license preferred.

Job Type: Full-time

Experience:

• Fleet Coordination: 3 years (Required)