FM Administrator

Job Title: FM Administrator

Location: UAE (Abu Dhabi/Dubai)
Industry: Facilities Management
Experience Required: 2–3 years in FM administration
Employment Type: Full-time
Availability: Immediate joiners preferred (Visit or Cancelled Visa holders)

Job Summary:

The FM Administrator will provide essential administrative support to the facilities management team, ensuring smooth operations, accurate documentation, and effective coordination with internal and external stakeholders.

Key Responsibilities:

• Administrative Support:
• Manage scheduling, correspondence, and documentation for FM operations.
• Maintain accurate records of maintenance schedules, service requests, and compliance reports.
• Prepare reports, presentations, and internal communications.
• Coordination & Communication:
• Liaise with suppliers, contractors, and service providers.
• Act as the first point of contact for building residents or clients regarding FM concerns.
• Coordinate with site teams to ensure timely completion of work orders.
• System & Documentation:
• Operate FM software systems (e.g., RAMCO, CAFM).
• Archive and manage physical and digital documents.
• Track approvals, quotations, and procurement documentation.
• Compliance & Reporting:
• Ensure adherence to company policies and industry regulations.
• Support WH&S compliance and documentation.

Qualifications & Skills:

• Diploma or Bachelor's in Business Administration or related field.
• Minimum 2–3 years of experience in FM or administrative roles.
• Strong communication and organizational skills.
• Proficiency in Microsoft Office and FM software systems.
• Ability to multitask and work in a fast-paced environment.

Job Type: Full-time

Application Question(s):

• How many days of notice period?
• Current salary
• Expected salary

Experience:

• FM: 2 years (Required)