HR & Admin Assistant

Job Description Summary

The HR & Admin Assistant works under the supervision of the Admin and HR Manager to perform a variety of administrative and HR tasks.

General Responsibilities

Front Desk office and general office support

Greet guests and provide them with superb customer service

Answer all client questions and incoming calls

Redirect phone calls to the appropriate department and takedown messages

Document controlling, filing, scanning, copying, binding, and record management (both electronic and hard copy)

Book and maintain schedules, meetings, and travel arrangements, if required

Write and distribute email, correspondence memos, letters, faxes, and forms

Maintain relevant databases when necessary

Assist the HR & Admin Manager with daily tasks

Liaise with PRO for daily tasks

Handle work permit, visa processing documents and applications in coordination with the PRO

Point of contact for Etisalat, ADDC, Du, etc.

Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders supplies.

Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and purchasing new equipment when needed.

Monitor and maintain the offices cleanliness and etiquette.

Execute tasks and provide continuous support to HR & Admin Manager

Prepare the monthly timesheet for payroll purpose

Ensure the Trade licenses, Establishment Cards, Tenancy Contracts, Vehicle registrations and company insurances renewal without incurring fines

Support HR Department in recruitment and interview arrangements

Support the recruitment process of the company by positing vacancies, collecting CVs and conducting screening interviews

Maintain CV database of the company

Employee documents filing and record update.

Support HR Department in Employee Onboarding and Exit formalities

Any other duties commensurate with the accountabilities of the post.