HR Benefits Specialist

Description

The Human Resources Employee Benefits and Risk Specialist facilitates various Human Resources business functions within the HR Department, including employee benefit programs, employee leave, Workers’ Compensation claims, and the student worker hiring process

The Benefits Specialist provides both technical and administrative assistance in assigned human resources areas and is responsible for a variety of routine and complex administrative, technical, and professional work in analyzing and administering the various components of the employee benefits, workers’ compensation programs, Family Medical Leave Act (FMLA) process and leave program coordination for Casper College, while maintaining a high degree of confidentiality. This position reports to the Director of Human Resources.

Essential Duties

• Act as the first point of contact for employee benefits and assist with benefit changes: maintain benefits information, coordinate open enrollment changes, schedule benefits meetings and presentations, act as a liaison between the organization and external benefits providers and vendors.
• Administer, maintain documentation, and process information related to employee benefit programs, including insurance and retirement accounts, in compliance with carrier contracts (e.g., enrolling new employees, processing benefit changes, explaining benefit options, organizing benefit fairs, mediating benefit eligibility and payment issues, open enrollment, etc.) for the purpose of providing maximum coverage to employees.
• Maintain knowledge of guidelines set forth by Employees’ Group Insurance regarding the administration of the group health, dental, life, vision, disability, ambulance services, and flex plans.
• Maintain knowledge of retirement plan options through TIAA and Wyoming Retirement System regarding deferred compensation plans and mandatory retirement plans.
• Assist with new hire onboarding and employee off-boarding, including benefit enrollment and termination.
• Coordinate with the appropriate Human Resources department staff regarding employees' leave eligibility with FMLA (Family and Medical Leave Act). Process all forms and other FMLA-related documentation, track employees’ use of FMLA leave time, and coordinate the return to work process.
• Consult with employees and supervisors regarding leave and leave balances, and monitor leave plans.
• Input various data into the department’s HRIS system.
• Create and maintain various correspondence, documents, spreadsheets, and any uploads to the department’s webpage.
• Answer general HR-related questions regarding policy, procedures, benefits, and other information, referring complex and/or sensitive matters to the appropriate staff.
• Coordinate and track intake of accident/ injury reports and disability applications, and oversee transfer of claims to appropriate insurance providers.
• Demonstrate a respectful attitude that promotes teamwork, open communication, and effective customer service.
• Other duties as assigned, including serving on various committees as appropriate.

Qualifications

• Associate’s Degree from an accredited institution in Human Resources, Business, office administration, related field
• Minimum of 2 years of administrative support experience or in a position providing a high level of customer service and communication
• Excellent verbal and written communication skills
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
• Excellent organizational skills and attention to detail
• Proficient with Microsoft Office Suite or related software
• Proficient with or the ability to learn human resource information systems (HRIS), payroll, and similar computer applications

• Bachelor’s Degree from an accredited institution
• Minimum of 2 years of professional experience directly related to Human Resources
• Professional Human Resources-related certification, such as Human Resources Certification Institute (HRCI), Society for Human Resources Management (SHRM), or Certified Employee Benefits Specialist (CEBS)

Supplemental Information

The typical work environment is an office setting requiring normal safety precautions. Work is usually performed during the normal workday; however, occasional early morning, late evening, and weekend work may be required. Short periods of time will be spent outdoors traveling between campus buildings in various weather conditions. Due to busy seasons, there will be specific times of crucial availability when leave time may not be approved.

Employee is regularly required to sit, speak, hear, use hands and fingers to handle materials, and use a computer, feel, and reach with hands and arms. Occasional lifting of up to 10 pounds may be required; less frequent lifting of up to 25 pounds may be required.

• Complete online application
• Resume
• Cover Letter
• Contact information for three work-related references
• Copies of unofficial transcripts

• Employment is contingent upon successful background check.
• Official transcripts required upon hire.
• This is a full-time, benefited position.

Remote Work Eligibility:

Unless otherwise noted, all positions provide vital support to Casper College and require the successful candidate be available to work on location at the Casper College campus.