HR Executive Trainee US Shift

Key Responsibilities:

1. Time Office & Shift Management

• Prepare and manage daily/weekly/monthly shift rosters.
• Ensure proper shift allocation and smooth transitions between shifts.
• Maintain shift logs and address any discrepancies or conflicts.

2. Attendance Management (in Excel)

• Maintain employee attendance records using Excel spreadsheets.
• Record daily attendance using predefined codes (P, A, L, WO, HD, etc.).
• Use formulas to calculate total present days, absences, leaves, and half-days.
• Ensure attendance accuracy for payroll processing.
• Prepare monthly attendance summary reports.

3. Leave Management

• Track and manage employee leave balances.
• Process leave applications and maintain records in Excel or HRMS.
• Communicate leave status and policy adherence.
• Reconcile leave with attendance data for payroll input.

4. Manpower Management

• Maintain updated employee headcount records.
• Assist in workforce planning and departmental manpower needs.
• Coordinate onboarding and exit formalities.

5. Payroll Management

• Collate attendance and leave data for salary processing.
• Support monthly payroll operations in coordination with Finance/Payroll team.
• Assist in calculating deductions (LOP, advances, etc.).
• Distribute salary slips and resolve payroll queries.

6. Statutory Compliance (PF & ESI)

• Ensure timely PF and ESI registrations and contributions.
• Handle monthly filing, returns, and employee queries related to PF/ESI.
• Maintain compliance with labor laws and regulations.

Required Skills and Qualifications:

• Bachelor’s degree in HR, Business Administration, or related field.
• 6 Months or 1 years of experience in HR operations, preferably in a manufacturing or service environment.
• Proficiency in MS Excel (formulas, conditional formatting, data validation).
• Knowledge of shift and attendance management.
• Familiarity with PF, ESI, payroll software, and labor laws.
• Good communication, problem-solving, and documentation skills.
• Experience with HRMS is a plus.

Job Types: Full-time, Permanent

Pay: ₹14,000.00 - ₹20,000.00 per month

Benefits:

• Health insurance

Work Location: In person