HR Manager/Office Supervisor

Job Overview
We are seeking a dynamic and organized HR Manager/Office Supervisor to lead our administrative and human resources functions. This role is vital in ensuring smooth office operations, fostering a positive workplace environment, and managing personnel processes with enthusiasm and professionalism. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to support our team’s growth and efficiency. This position offers an exciting opportunity to oversee office management, coordinate HR initiatives, and contribute to a vibrant organizational culture.

Duties

• Manage daily office operations and oversee the front desk personnel. Multi-line phone systems and calendar management to ensure seamless workflow.
• Supervise administrative staff and coordinate team activities, fostering a collaborative and productive environment.
• Oversee human resources functions such as recruitment, onboarding, employee relations, training & development, and performance management.
• Handle payroll processing using QuickBooks or similar bookkeeping software, ensuring accurate compensation and benefits administration.
• Coordinate vendor management activities including service providers, office supplies, and facility maintenance to optimize operational efficiency.
• Plan and execute company events, meetings, and training sessions to promote team engagement and professional development.
• Maintain organized filing systems for personnel records, medical office documents (if applicable), and other essential documentation.
• Support budgeting efforts by tracking expenses related to office supplies, events, and HR initiatives.
• Ensure compliance with company policies and legal regulations related to employment practices and office safety standards.

Requirements

• Proven supervising experience in an office or administrative setting with strong team management skills.
• Extensive office experience including clerical duties, filing systems, front desk operations, and multi-line phone handling.
• Proficiency in payroll processing; familiarity with other HR software is a plus.
• Excellent organizational skills with the ability to manage schedules effectively and prioritize tasks efficiently.
• Strong communication skills—both verbal and written—to interact professionally with staff, vendors, and clients.
• Experience in event planning, vendor management, budgeting, and general office management is highly desirable.
• Knowledge of human resources practices including hiring procedures, employee onboarding, training & development programs.
• Ability to handle sensitive information discreetly while maintaining high levels of confidentiality.
• Develop and standardize SOPs (Standard Operating Procedures) and HR policies
• Conduct ADA/FEHA interactive process and ensure reasonable accommodation compliance
• Manage worker's compensation claims and workplace injury reporting
• Lead internal investigations, including corrective actions and terminations
• Implement annual bonuses and raise cycles, including employee notifications

Join us in creating a vibrant workplace where efficiency meets enthusiasm! This role is perfect for someone eager to lead with energy while ensuring our office runs smoothly every day.

Job Type: Full-time

Pay: $65,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person