HR Operations Executive

Location: Remote (India)
Title: PeopleOps Executive
Role: Contract
Experience: 1–2 years

We are seeking a highly organized and proactive PeopleOps / HR Executive to support the Founder in managing key HR functions including onboarding, employee engagement, admin tasks, as well as supporting in Accounts functions like invoicing, CA vendor management, payroll etc.

This role is ideal for someone who thrives in a fast-paced entrepreneurial environment and enjoys a mix of business strategy, operations, and execution.

To be considered for this role, please send your resume to "careers@madhattercc.com".

Requirements
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Talent Acquisition & Onboarding

• Source, screen, and evaluate resumes to identify qualified candidates for open positions.
• Conduct preliminary phone interviews to assess candidate fit.
• Coordinate and schedule interviews with hiring managers, ensuring a seamless interview experience.
• Follow up with hiring managers on feedback and status of the recruitment process.
• Communicate company culture, job details, and employee benefits to candidates during the selection process.
• Keep candidates informed regarding interview outcomes and next steps.
• Prepare and issue offer letters to selected candidates.
• Manage onboarding and joining formalities, including documentation and creation of employee files.

Employee Lifecycle Management

• Support the complete employee lifecycle — from onboarding, confirmations, and transfers to exit formalities.
• Maintain and update employee records, ensuring data accuracy and confidentiality.
• Assist in employee engagement initiatives and HR documentation processes.
• Coordinate birthday celebrations, R&R programs, and communication updates.

Payroll, Bookkeeping & Financial Compliance

• Update and maintain financial books and client ledgers in Zoho Books; track expenses, reimbursements, and bills.
• Send invoices, follow up on payments, and track/collect GST.
• Coordinate with CA firm on GST, TDS, PT, IEC filings, and ensure timely submission of all compliance documentation.
• Collate payroll data, generate payslips and Form-16s, plan budgets, and support audits.
• Suggest process improvements for financial and payroll efficiency.

HR Operations & Administration

• Maintain and update employee records in HRIS.
• Verify attendance, leave records, manage payroll inputs, and ensure timely payroll data submission.
• Handle routine HR documentation such as salary and experience letters.
• Support statutory audits and ensure adherence to labor law compliance.
• Respond to employee queries, support disciplinary processes, and facilitate policy communication.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or related field (mandatory).
• 1-3 years in HR operations, recruitment, payroll processing, or accounts/finance roles (small agency/startup experience a plus).
• VERY IMPORTANT Hands-on exposure to Zoho Books, HRIS/HRMS, GST/TDS compliance, and CA coordination.
• Proficiency in MS Excel (advanced functions, VLOOKUP, pivot tables), Zoho Books, and basic HR/payroll software.
• Knowledge of Indian statutory compliance (PF, ESI, GST, TDS, PT, labor laws)
• Strong communication (written/verbal) for candidate interactions, CA coordination, and employee queries
• Excellent organizational, multitasking, and detail-oriented abilities for managing multiple deadlines.
• High integrity for handling confidential employee/financial data; problem-solving mindset.
• Positive attitude, confidentiality, and a passion for people.

Why Join This Role

This is a high-exposure position at the intersection of strategy and execution. You’ll work directly with the Founder on multiple ventures, gaining first-hand experience in people management, operational excellence, and startup growth.

The role offers strong professional growth potential and the opportunity to evolve into a PeopleOps Lead / Manager role based on performance.

Job Types: Full-time, Permanent

Pay: ₹10,000.00 - ₹15,000.00 per month

Benefits:

• Flexible schedule
• Paid time off
• Work from home

Application Question(s):

• Have you worked in a Design / Marketing Agency before?

Education:

• Bachelor's (Preferred)

Experience:

• people management: 1 year (Preferred)
• Recruiting: 1 year (Preferred)
• Bookkeeping: 1 year (Preferred)

Work Location: Remote