HRIS Data Assistant

Raba Kistner, Inc. is a premier Engineering Consulting and Program Management firm. Our purpose is to build a better and more sustainable world for our employees, their families, our clients, and the communities we serve. Our Core Values are:

• Community “We care for our communities”
• Integrity “We act with integrity”
• Passion “We infuse passion into everything we do”
• Quality “We believe quality comes from a culture of innovation and continuous improvement”
• Growth “We dedicate ourselves to personal and business growth”

Raba Kistner is seeking a detailed-oriented, dependable HRIS Data Assistant to join our corporate team in San Antonio, TX. The HRIS Data Assistant provides crucial support for the Human Resource Information System (HRIS), ensuring data accuracy, system integrity, and efficient user support. This role handles data entry, system maintenance, audit support and assists in generating reports while serving as a point of contact for employees and HR questions related to the system. The role also provides secondary support to the Training and Talent Acquisition functions, including scheduling classes, helping with training records, and assisting with employee onboarding during mergers and acquisitions. This position requires strong confidentiality, organization, communication, and the ability to work in a fast-paced, team-oriented HR environment. Other responsibilities include:

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  Data Management: Enter and update employee information, maintain HR records, and ensure the accuracy and completeness of data in the HRIS.
• System Support: Act as a point of contact for user questions, troubleshoot system issues, and provide technical support and basic training to HR team members and employees.
• Reporting and Analysis: Assist in creating and generating standard and custom reports from the HRIS to support HR functions and decision-making.
• Data Auditing: Conduct regular audits of system changes and data to ensure accuracy and compliance with company policies.
• Administrative Support: Provide administrative support to the HR department, including managing files and assisting with HRIS-related projects for recruiting and training as well as with acquisition related work, policy revisions and compliance initiatives.
• Process Improvement: Help identify opportunities to improve processes within the HRIS and collaborate with HR and IT teams on system-related projects.
• Compliance and Security: Support data security protocols and assist in ensuring the system remains compliant with data protection regulations.
• Prepare HR-related correspondence, reports, spreadsheets, and employee communications as requested by HR management.
• Assist with maintaining employee files (digital and physical), ensuring accuracy, confidentiality, and record retention compliance.
• Provide Learning Management System (LMS) support to the training area by assisting with scheduling classes, maintaining training logs, preparing materials, and updating training data when required.
• Respond to HR-related phone calls and emails in a professional and timely manner.
• Maintain a high level of confidentiality and professionalism in all HR-related activities.
• Perform other duties as assigned by HR management.

Qualifications

• Bachelor’s Degree in Human Resources, Information Systems, or related field is required
• Basic understanding of HR processes and terminology or previous experience with data entry, administrative support, or HRIS systems is preferred.
• Possess a valid driver’s license within the applicable jurisdiction and meet company’s auto insurability requirements.

Good oral and written communications skills and working knowledge of database administration. Intermediate knowledge of Microsoft Office suite. Able to problem solve, multi-task, and absorb new ideas and concepts quickly. Must be able to maintain confidentiality and present self in a professional manning including appearances. Must be able to multiple task, work independently and tactfully, be detailed-oriented and possess good organizational skills. Must be a team player who works well with all types and levels of internal and external clients. Must be able to work beyond normal schedule when needed.

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

While performing the functions of this job, the employee is regularly required to sit, use hand to finger, handle, or feel, reach with hands and arms, talk or hear. Occasionally required to lift and/or move up to 25 pounds, stand and walk, stoop, kneel, crouch, or crawl, drive vehicle short and/or long distances. Specific vision abilities required by this job include close vision, far vision, color vision, peripheral vision, focus vision and depth vision. The noise level in the work environment is usually moderate (business office with computers/printers, light traffic, etc.).

EOE/Disabled/Veteran

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