Human Resources Associate

Overall Job Duties:

The Human Resources (HR) Associate must have relevant experience within an HR Department. The incumbent must be self-motivated and able to work independently performing routine functions of HR to include recruitment and hiring processes. The HR Associate will assist in processing requests under the Family Medical Leave Act (FMLA), Health Insurance Portability and Accountability Act (HIPAA), Americans with Disabilities Act (ADA), and Return to Work programs. The incumbent processes accident claims for Workers Compensation. The incumbent must possess and exhibit strong work ethics and leadership abilities yet be able to work as part of a team. The HR Associate is responsible for analyzing trends in compensation and benefits; to ensure the company attracts and retains top talent. The HR Associate must be able to provide general guidance and support as needed to employees and management. The HR Associate must be able to coordinate learning and development trainings to employees and management as needed. 

Duties and responsibilities – Human Resources Associate

The Human Resources (HR) Associate is responsible for guidance and support within the HR Department. Responsibilities include:

• Update HRIS with revised policies, standard operating procedures and other relevant information as needed 
• Compare and review company handbook to SHRM for changes needed
• Competitive Pay Market Research
• Overseeing/Performing routine functions of HR to include:
• Recruitment: i.e., hiring, job and pay classification, employee compensation and benefits, and communicating advertisements with marketing company. 
• Issue applicant written skills test
• Complete applicant reference checks 
• Onboarding/Offboarding employees
• Complete and file I9 forms 
• Process E-Verify for U.S. work authorization confirmation
• Creating and assigning surveys 
• Issue new hire personal protective equipment and deplete inventory 
• Maintain employee files both physical and electronic
• Assign weekly safety videos for organization
• Leave and attendance – for disciplinary and payroll purposes
• Adjust unused weekly Paid Time Off (PTO) to reflect accurate accrual balance. 
• Reconcile monthly benefit statements 
• FMLA Tracking
• OSHA 300 Log Tracking
• Review and track Unemployment/Reemployment Claims – update Supervisor for response deadline
• Workers Compensation claims
• Initiate claim and investigation report
• Transition to Work Program (when available)
• Background Investigations
• Verifying employee driver licenses and MVRs to place employees on company insurance.
• Tracking CDL license and medical card expiration dates.
• Assist with creating learning and development programs and provide training to employees and management as needed.
• Responsible for overseeing personnel records are logged and destroyed according to regulations (electronic and paper copies).
• Assist with yearly file audits
• Coordinate all training set-up and concessions. Includes announcements and communication reminders
• Assist with Apprenticeship Program recordkeeping.

Qualifications:

• Must be at least 18 years of age.
• Must successfully pass a pre-employment drug screening test and agree to comply with all company policies including the company’s drug-free workplace policy. 
• Must be legally authorized to work in the United States.
• Must successfully pass a background check.
• Must be proficient in the use of Microsoft Office Suites to include Word, Excel, Outlook, Adobe Acrobat.
• Must have excellent communication skills both verbal and written and be able to follow directives.

Working conditions:

The Human Resources Associate primarily works in a neat, clean, climate-controlled office. The incumbent must be able to sit for prolonged periods of time at a desk and working on a computer. 

Physical requirements

The Human Resources Associate must be able to work for long periods of time at a desk working on a computer and may need to periodically stand, sit, bend, reach and possibly lift low weight items (less than 15 pounds). The Human Resources Manager, as a representative of Dowdy, must be able to communicate professionally and effectively with customers, vendors, financial partners, and internal co-workers. 

Direct reports

The HR Associate reports directly to the Chief Executive Officer or other designated individual.