Human Resources Payroll Coordinator

Based in Dubuque, Iowa, Gronen specializes in industrial, new construction, build to suit, and historic rehabilitation projects. With a deep commitment to community-driven development, Gronen has played a key role in the revitalization of their community’s urban core, creating dynamic mixed-use spaces, and fostering significant economic growth. The company’s expertise spans from commercial and residential projects to comprehensive neighborhood redevelopment efforts that balance historic integrity with modern innovation.

As a Payroll and HR Coordinator, you are responsible for carrying out community payroll operations in accordance with company policies and procedures, applicable state and federal laws, and under the supervision of the Payroll/HR Regional Consultant. This role is also responsible for employee relations, benefits, compensation, leave of absence, workers compensation, recruiting, prescreening, hiring, onboarding, new hire orientation, terminations, and participation in unemployment claims. This position promotes employee relations and supports organizational goals. The Payroll and Human Resources Coordinator will serve under the direction of the Controller and CFO.

Key Responsibilities

Payroll Processing & Administration:

• Process payroll for multiple companies, ensuring accuracy and timeliness of all payments
• Prepare and maintain employee payroll records, including deductions, benefits, taxes, and other adjustments
• Generate and review payroll reports and provide necessary information for tax filings and audits
• Ensure compliance with federal, state, and local payroll regulations
• Payroll Billing for all entities

Employee Benefits Management:

• Administer benefits enrollment, changes, and terminations for employees
• Process benefits invoices and ensure timely payments to providers
• Serve as a point of contact for employees regarding benefit inquiries and issues
• Ensure compliance with benefits-related regulations and policies

Leave of Absence (LOA) Management:

• Manage and track employee leaves of absence, including FMLA, short-term disability, and other leave types
• Maintain accurate records of leave balances and communicate with employees regarding LOA status
• Coordinate with managers and employees to ensure a smooth leave process and return-to-work procedures
• General Ledger (G/L) File Creation:
• Prepare and enter payroll data into the General Ledger system for accurate accounting
• Collaborate with the Finance team to ensure payroll entries are correctly recorded

Human Resources:

• Develop and execute recruitment strategies to attract top-tier talent, ensuring alignment with company goals and culture
• Maintain and update employee records
• Ensure compliance with all applicable labor laws, wage, and hour regulations
• Employee recruitment and onboarding
• Assist with new hire paperwork, orientation, and training coordination
• Support recruitment efforts by scheduling interviews, conducting reference checks, and preparing offer letters
• Design and implement innovative programs to boost employee engagement, satisfaction, and retention
• Oversee training programs aimed at career development and skill enhancement, supporting team members in achieving their professional goals
• Monitor and ensure adherence to labor laws, industry regulations, and internal company policies, making timely updates to procedures and employee handbooks
• Analyze workforce data to identify trends, address gaps, and recommend improvements that align with business objectives
• Participate in special HR projects and initiatives as assigned

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred
• 5+ years of experience in payroll processing, benefits administration, or Human Resources support roles
• Strong understand of payroll systems and payroll-related processes
• Experience with benefits administration and leave management
• Handle all duties with complete confidentiality
• Knowledge of Microsoft Office Suite and payroll software
• Experience with Sage is a plus
• Ability to maintain confidentiality and manage sensitive software
• Excellent communication, problem-solving, and organizational skills
• Ability to work effectively both independently and as part of a team

Job Type: Full-time

Pay: $25.00 - $29.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• On-the-job training
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Education:

• Bachelor's (Preferred)

Experience:

• Payroll: 5 years (Required)

Ability to Relocate:

• Dubuque, IA 52001: Relocate before starting work (Required)

Work Location: In person