Import & Purchasing Coordinator

1. Purchasing & Supplier Management

• Source and evaluate overseas suppliers for food products, ensuring quality, pricing, and reliability.
• Negotiate pricing, payment terms, contract conditions, and delivery schedules.
• Issue purchase orders, confirm order details, and maintain updated records of supplier agreements.
• Monitor supplier performance, resolve issues related to quality, documentation, or delays, and identify improvement opportunities.
• Collaborate with internal teams to forecast demand and maintain optimal inventory levels.
• Conduct market research on global pricing trends, supply risks, and industry developments.

2. Import Documentation & Regulatory Compliance

• Prepare and review import documents such as commercial invoices, packing lists, bills of lading, certificates of origin, and health certificates.
• Ensure compliance with U.S. CBP, FDA, and USDA regulations.
• Submit and monitor FDA Prior Notice filings.
• Verify correct HTS codes, duty rates, and labeling requirements.
• Work with customs brokers to resolve documentation issues, holds, or inspections.

3. Logistics & Shipment Management

• Coordinate FCL and LCL shipments with freight forwarders and carriers.
• Track shipments from origin to arrival at U.S. ports and provide timely updates.
• Review arrival notices and ensure customs clearance is completed on time.
• Coordinate drayage, trucking, and final delivery to the warehouse.
• Monitor demurrage/detention timelines to avoid extra charges.
• Troubleshoot delays, port issues, or logistics disruptions.

4. Inventory Planning & Internal Coordination

• Provide shipment schedules and ETA updates to support inventory planning.
• Work with warehouses to schedule receiving, confirm quantities, and support QC.
• Maintain records of inbound shipments, stock levels, and product availability.
• Prepare reports on purchasing trends, supplier performance, and import activity.

5. Data Management & Reporting

• Maintain organized digital records of purchase orders, shipment files, and compliance documents.
• Reconcile freight charges, customs duties, and import-related invoices.
• Prepare regular reports on purchasing activities, shipment status, and inventory flow.

Pay: $22.00 - $27.00 per hour

Expected hours: 40 per week

Work Location: In person