Information Management Lead

Profile Description:

The Senior Principal Document Control Spec is recognized as a specialist in the field of Document Control at McDermott. They can anticipate internal and external business challenges and regulatory issues and recommend process, product, or service improvements.

Job Overview:

The Senior Principal Document Control Spec is tasked with solving unique and complex problems that broadly impact the business. They must proactively identify and solve the most complex problems that impact the management and direction of the business. The Senior Principal Document Control Spec is considered a specialist in the field of Document Control, and they offer a broad base of knowledge about the General Services function. The Senior Principal Document Control Spec impacts the direction and resource allocation of programs and projects in their discipline and works within general functional policies and industry guidelines. The Senior Principal Document Control Spec role requires conceptual and innovative thinking to develop creative solutions to Document Control challenges.

Job Responsibility:

• Gain experience in the following work area: iDocs.
• Develop basic technical skills to complete assigned work.
• Coordinate all activities within own discipline and discipline interfaces with other disciplines.
• Lead the Document Management Team of the assigned work area and completed within the planned schedule and budget, in accordance with standards, MDR, and project-specific procedures and to a high professional standard.
• Plan, organize, and direct all aspects of discipline execution on the assigned project, including scope, deliverables, schedule, and all discipline workforce resources - agree on allocations with the Engineering Manager.
• Ensure interfaces and deliverables are clearly identified.
• Maintain responsibility for progress and productivity, identifying any required corrective action.
• Act as project-based discipline point of contact in communications and meetings with the Project Team, Customer, Vendor/Supplier and/or Subcontractor counterparts, and relevant agencies such as certifying authorities, auditors, third parties, etc.
• Assist the Department Manager with recruiting, interviewing, hiring, and ensuring staffing levels are adequate.
• Develop the Document Management Execution Plan and other associated work instructions to ensure alignment with Client requirements and McDermott standards.
• Become familiar with specific technical aspects of the Contract and Project Team Requirements pertaining to Document Management and project delivery requirements (standards, procedures, EDMS, formats, etc.).
• Ensure the project EDMS platform is set up to meet Client and McDermott’s technical requirements.
• Manage staffing plans and budgets for projects to ensure appropriate staffing levels and cost management.
• Advise Project Management Team on Document Management issues and interface processes and requirements.
• Ensure seamless sharing of documentation across all project team members and locations to include MOPEX and JV Partners.
• Act as a day-to-day interface for the Client, Suppliers, Subcontractors, etc., on day-to-day Document Management issues.
• Facilitate and expedite the timely flow of technical information amongst project team members and external parties, such as the Client and Suppliers, via the EDMS.
• Prepare, review, and issue defined project reports on document status, including the Master Document Register.
• Supervise Document Management personnel on projects and provide timely feedback to the Document Management Department Manager on personnel performance.
• Ensure proper EDMS training of all project personnel as well as training of Document Management personnel in Document Management procedures and systems (unifi).
• Assist in the establishment, maintenance, development, and improvement of Document Management processes, systems, and tools.
• Participate in and lead internal and external audits as required.
• Provide regular status reports to Project and Department Management on Project Document Management workload and any issues.
• Ensure active and frequent engagement with MOPEX counterpart/s for the project.
• Deliver information required for handover and turnover in accordance with project contractual requirements.
• Archive project records.
• Provide lessons learned from project execution to Project Management and Department Management.
• As Lead Document Controller, in addition: engage the participation of other disciplines.

Reports to:

Project: Project Engineering Manager/Project Manager.

Functional: Department Manager.

Liaise With: Lead Document Management, Project Engineering, Project Management, Department Manager.

Supervises: Assigned Document Controllers.

Qualifications:

• Professional Degree/Post Graduate Degree/Bachelor’s Degree.
• 20+ years of experience in Document Management with major contractor or consultant.
• Good knowledge of Electronic Database Management System (EDMS) software, MS Office, and Adobe.
• Computer literate in Microsoft programs: Word, Access, PowerPoint, Excel, Project.
• Working knowledge of industry-utilized EDMS tools.
• Have wide experience with technical activities, including onshore and offshore operations.
• Functional, business, industry, and leadership expertise.
• Ability to work as a team member as well as act as a team leader (if the position is a Lead position).
• Excellent organizational and time management skills.
• Detail-oriented, dependable, and willing to handle multiple priorities.
• Successful communication skills, business acumen, and decision-making capability.

Certified iDocs Trainer (preferable).