Inspection Adminstrator

Job Position Open for Admin Officer

Abu Dhabi, UAE

Department: Administration & Finance

Reports To: Business Unit Head / Accounts Manager

Role Summary

CIB MARS is seeking a proactive Admin Officer to manage day-to-day office operations in Abu Dhabi. The role ensures smooth office functioning, organized documentation, vendor and client coordination, and support for onboarding, training, and inspection administration. Basic accounting support may be required, but the primary focus is on administration.

Key Responsibilities

• Manage office supplies, utilities, and daily facility operations
• Conduct office tours and assist with the onboarding of new joiners
• Coordinate with vendors (courier, printing, maintenance, consumables) and maintain proper documentation
• Support training and inspection administration (attendance logs, venue/vendor coordination, document handling)
• Maintain controlled physical and digital records, ensuring audit readiness
• Assist HR with attendance tracking, leave summaries, and confidential employee records
• Provide basic support to invoicing or petty cash under guidance, if needed

Qualifications & Experience (Prefered)

• Bachelor’s degree or Diploma in Business Administration or related field
• 3–6 years of experience in office administration
• Experience in documentation control or ISO-style environments is preferable

Skills & Competencies

• Strong office coordination and organizational skills
• Attention to detail and record-keeping discipline
• Professional communication with internal and external stakeholders
• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook)
• Integrity, confidentiality, and adherence to company procedures

What We Offer

• Professional growth in a structured, ISO-driven UAE office
• Opportunity to work in a dynamic, multi-functional administrative role
• Exposure to office operations, HR coordination, and vendor management

Apply Now

Email: hr@cibmars.com

Whatsapp: +971586013372

Work Location: In person