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Inventory Control Manager
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Be a part of our mission of preparing dentists that are committed to serving the underserved communities in northern New England and beyond. The University of New England College of Dental Medicine (UNE CDM) is seeking an Inventory Control Manager to join our Oral Health Center (OHC).
The Inventory Control Manager ensures efficient supply chain operations for the Oral Health Center, overseeing purchasing, inventory control, vendor relations, and distribution of clinical and simulation materials.
Benefits Overview
The Inventory Control Manager ensures efficient supply chain operations for the Oral Health Center, overseeing purchasing, inventory control, vendor relations, and distribution of clinical and simulation materials.
Benefits Overview
- Multiple health and dental plan options, plus vision coverage.
- Up to 8% retirement plan match.
- Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
- Educational benefits:
- UNE tuition waiver for employees, spouses, and domestic partners. UNE tuition waiver for dependents of employees with 1 year of full-time service. 50% tuition reduction if less than 1 year of full-time service.
For more information about our outstanding benefits, please visit: UNE Benefits Overview.
Responsibilities
This Inventory Control Manager manages and optimizes inventory operations for the Oral Health Center, ensuring accurate supply levels, efficient workflows, and compliance with safety standards, in collaboration with clinical and academic teams.
Purchasing, Ordering, & Inventory
- Lead and manage the Oral Health Center’s dental materials supply chain, ensuring adequate inventory levels, cost-effective purchasing, and timely delivery of supplies.
- Research and negotiate best pricing for dental materials and equipment to optimize budget and quality.
- Process weekly orders, request competitive quotes, and prepare accurate purchase orders.
- Ensure all dental supplies are received and directed to the appropriate location within the building on time and efficiently. Returns items as necessary.
- Troubleshoot inventory issues, identify solutions for backordered items, and provide timely updates on purchase order status and backorder progress.
- Prepares invoices for payment processing.
- Reconcile vendor statements monthly.
- Generate detailed purchasing and inventory reports for clinical and financial leadership to support data-driven decision-making and budget planning.
- Maintain Safety Data Sheet log, vendor information, and inventory management database.
- Collaborate with Inventory Control Assistant to receive and dispense supplies, maintain organized central inventory storage, and ensure consistent stocking of all clinical departments.
Inventory Maintenance, Repairs & Equipment
- Coordinate timely and cost effective handpiece and equipment repairs and replacements.
- Serve as the primary vendor liaison and on-site point of contact for the annual instrument sharpening and replacement event supporting patient care and simulation.
- Manage vendor communication for annual waterline maintenance testing and replacements.
Communication & Collaboration
- Work closely with the business office to ensure proper accounting of equipment and supplies used in courses.
- Assist in training of professional staff and provide backup coverage for all inventory tasks.
- Partner with faculty and clinical teams to ensure adequate supplies and equipment for courses and patient care, proactively identifying and resolving issues to maintain smooth operations.
- Collaborate with the Director of Clinical Affairs and inventory team to develop and refine inventory control systems to support patient care and simulation exercises, adapting processes as the operation evolves.
- Other duties as assigned.
Qualifications
High School diploma with two years of related experience, or a combination of education and experience from which comparable knowledge and skills have been acquired.
- Ability to make independent judgments and decisions and manage multiple projects and priorities.
- Proficient in inventory management software.
- Ability to efficiently operate a computer, printer, calculator, fax machine, copy machine, and telephone.
- Knowledge of computer applications such as Microsoft Office and Google Suite.
- Demonstrated ability to maintain a professional, respectful, and clear communication style in all interactions – verbal, written, and electronic.
- Strong organizational skills and a high level of attention to detail are required to manage complex inventory data.
- Ability to forecast demand and manage inventory levels.
- Ability to lift up to 25 lbs.
- Knowledge of dental instruments and terminology is preferred.
- Experience in a dental office, health care clinic, or hospital clinic is preferred.
EEO Statement Summary
Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
COVID Vaccination Statement (PLEASE NOTE)
Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
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