Invoice Coordinator

Come join CORE, the recognized leader in Occupational Medicine. Our nationwide occupational medicine platform provides the full spectrum of occupational medicine services to numerous Fortune 500 companies, such as NASA, and other industry leaders. Since our founding, CORE has focused on providing high quality occupational healthcare services that meet the mission, goals, and values of our clients. This partnership has allowed us to expand into a nationally recognized occupational healthcare provider.

We are looking for a Full Time Invoice Coordinator to join our team in Baton Rouge, LA. In addition to a rewarding work environment, we offer our professionals the opportunity to establish close relationships with the people they treat, in the place where they spend significant time: at work.

We offer a highly competitive total compensation and benefits package which includes:

• Health
• Dental
• Vision
• Life
• 401(k)
• Six Paid Holidays
• Paid Vacation and Sick Leave
• Long-term disability and short-term disability benefits

Position Overview:

The Invoice Coordinator, under the direction of the Financial Services Manager, ensures the accuracy of invoices by cross-referencing billing data with EMR system records. This position works closely with the finance and client services team to identify discrepancies, resolve issues and improve processes that enhance financial accuracy and operational efficiency.

Principal Duties and Responsibilities (Essential Functions):

• Verify vendor invoices using internal resources and documentation
• Research and resolve vendor invoice discrepancies, including prior or partial payments, pricing variances, service history, statement-to-invoice comparisons, duplicate payments, and billing errors in accordance with company protocols and pricing agreements
• Communicate with vendors via phone and written correspondence to resolve invoice issues, dispute pricing, and obtain necessary documentation for payment processing
• Review invoice details, including pricing and services, to ensure billing accuracy
• Accurately code invoices and submit for processing in a timely manner
• Perform quality control checks on financial and operational data
• Ensure compliance with vendor pricing and contracts, as well as other billing guidelines
• Perform additional duties and responsibilities as assigned

Competencies

• Demonstrates a high level of proficiency in job responsibilities and organizational policies, with strong attention to detail
• Handles challenging or sensitive situations with professionalism, positivity, and discretion
• Maintains strict confidentiality when managing sensitive information
• Possesses solid knowledge of administrative processes and practices to independently complete assignments and projects
• Adapts quickly to changing priorities and demonstrates flexibility in a dynamic work environment
• Maintains a professional appearance appropriate for an executive office setting
• Exhibits strong computer proficiency, including internet and office software applications
• Demonstrates exceptional organizational skills and keen attention to detail
• Performs accurate and efficient data entry, including 10-key calculations
• Communicates effectively, both verbally and in writing, with confidence in telephone interactions
• Receptive to constructive feedback and actively participate in the learning and development process
• Applies sound decision-making and problem-solving skills
• Proficient in using office technology and equipment, with the ability to quickly learn new administrative systems and processes

Position Type/Expected Hours of Work
Monday - Friday 8:00 AM to 5:00 PM

Education:

High School Diploma or GED Required.

Licensures/Certification:

None

Experience:

Three (3) – five (5) years of related experience with a general understanding of common business practices and related financial principals preferred. Experience in healthcare revenue cycle role (patient intake/clinic billing/medical records) a plus.

Proficient with Microsoft Office software, specifically Excel and Outlook

Working knowledge of accounting software and/or electronic medical records