Invoice Processing Specialist

Position Overview

We are seeking a highly detail-oriented Invoice Processing Specialist to support our propane, fuel, and oil operations. This role is critical to maintaining billing accuracy, daily reconciliations, and overall financial integrity.

This is a high-focus, numbers-driven position requiring strong Excel skills, excellent organizational ability, and consistent attendance.

Key Responsibilities

Invoice & Ticket Processing

• Process propane, fuel, and oil delivery tickets
• Verify gallons/units, pricing, taxes, and fees
• Identify and resolve discrepancies
• Maintain accurate billing records

Daily Reconciliation (Primary Function)

• Reconcile propane deliveries
• Reconcile cardlock transactions

Data Entry & Tracking

• Enter invoices into company systems
• Maintain Excel spreadsheets and logs
• Cross-check customer accounts and locations

Operational Coordination

• Assist with inventory validation
• Support month-end processes

Required Qualifications

• Strong attention to detail and accuracy
• Excellent numerical aptitude
• Advanced proficiency in Microsoft Excel
• Ability to perform daily reconciliations
• Strong organizational and time management skills
• Ability to work in a fast-paced office environment
• Reliable, consistent attendance

Preferred Experience

• Billing / invoicing experience
• Accounting or bookkeeping background
• Experience in propane, fuel, or oil industry (PLUS)
• Familiarity with operational/billing software (RCC a PLUS)

Work Environment

This is a high-volume, detail-intensive office position.

• Fast-paced operational setting
• High transaction volume
• Requires sustained concentration
• Accuracy is critical

What We’re Looking For

We are seeking someone who:

✔ Thrives in a structured, numbers-driven role
✔ Has exceptional attention to detail
✔ Takes ownership of their work
✔ Understands that daily reconciliation is mission-critical
✔ Values stability and reliability

Schedule

Monday – Friday | Full-Time | On-Site

Consistent attendance is essential. Missing work directly impacts workflow continuity.

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Archer City, TX 76351 (Preferred)

Work Location: In person