IT Vendor and Invoice Specialist

Why You Should Work With Us:
At Sinceri Senior Living, we are a fun loving, employee-centric company like no other! Maybe that’s why we have been certified by our employees as a Great Place to Work ® for our 6th Year in a row. Create your career with us and learn about all the career growth opportunities we offer.

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Sinceri Senior living is proud to be an Equal Employment Opportunity employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Minors must be at least 16 years of age to be employed by Sinceri Senior Living. Candidates submitted by unsolicited 3rd party recruiters will not be considered.

Position Summary:
The IT Vendor Invoice Specialist is responsible for processing and reconciling IT-related invoices, maintaining accurate vendor records, and assisting with the administration of IT vendor contracts and services. This role supports the IT Asset Vendor Manager by ensuring invoices align with contracts, assets, and budgets, while providing financial transparency and timely resolution of billing discrepancies. The position helps maintain strong vendor relationships and supports compliance with financial and regulatory

Key Responsibilities:
Vendor Invoice Administration:

• Process and verify accuracy of all IT-related invoices before submission for payment.
• Reconcile invoices with service agreements, purchase orders, and asset inventories.
• Maintain up-to-date vendor records including contact information, contracts, and SLA details.
• Assist in tracking vendor renewals and preparing documentation for contract reviews.

Financial Reconciliation

• Identify and resolve discrepancies between invoices, contracts, and received services.
• Provide monthly invoice reconciliation reports to the IT Asset Vendor Manager.
• Track IT spend and provide variance analysis as needed.

Support for Assets Tracking

• Collaborate with ITAM to align invoices with asset inventory and license management.
• Assist in preparing vendor and asset documentation for audits.

Reporting Compliance

• Generate routine spend and invoice tracking reports.
• Support adherence to internal controls, compliance requirements, and IT policies.

Qualifications:
Education Experience

• Associate’s degree in Business Administration, Accounting, Finance, or related field (Bachelor’s preferred).
• 2–3 years of experience in accounts payable, vendor support, or financial reconciliation (IT experience preferred).
• Experience working with ERP or financial systems (e.g., Yardi, Microsoft Dynamics, Sage).

Skills Competencies

• Strong organizational and reconciliation skills with high attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Excel and standard office applications.
• Strong written and verbal communication skills for vendor and internal stakeholder interaction.
• Customer-service orientation with a proactive approach to problem solving.