Junior Procurement Executive

Job Summary

Support the end-to-end procurement lifecycle for domestic and import purchases—vendor research, RFQs, techno-commercial evaluation, negotiations, PO creation, and expediting—ensuring on-time, cost-effective, and compliant sourcing for EyeROV’s projects.

Key Responsibilities

• Sourcing & Market Research: Identify and qualify local and overseas vendors; build and maintain a vendor database for critical categories.
• RFQs & Evaluation: Issue RFQs, prepare comparative statements (price, lead time, T&C, warranty), and recommend L1/TCO options aligned to scope.
• Negotiations & Order Placement: Negotiate pricing, payment/Incoterms, and warranty; draft/issue Purchase Orders with correct specs, HS codes (where applicable), and delivery milestones.
• Order Expediting: Track PO status end-to-end; follow up on production, dispatch, and delivery schedules; proactively resolve delays.
• EXIM & Logistics Coordination: Liaise with forwarders/CHAs for imports; coordinate shipping docs (Invoice, Packing List, COO, AWB/BL), duty estimation, and customs clearance.
• Supplier Management: Support onboarding (KYC, T&C, NDAs as applicable); assist in ISO/annual performance reviews and maintain rate contracts.
• Issue Resolution: Drive closure on quality/service/invoice discrepancies with vendors and internal teams.
• Stakeholder Collaboration: Coordinate with R&D, Production, and Finance to clarify requirements, approve deviations, and ensure timely GR/Invoice processing by respective teams.
• Compliance & Documentation: Maintain audit-ready procurement files (RFQs, quotes, evaluations, approvals, POs, correspondences) and adhere to EyeROV procurement policies and ethics.
• Reporting & Analytics: Update the procurement tracker; publish weekly PO/expediting reports; maintain a basic cost-savings/avoidance log.
  
  
  

Qualification & Skills

• Education: Bachelor’s in Commerce/Logistics/Supply Chain; Engineering in Electronics/ Mechanical/ Mechatronics/ Electrical) is a plus.
• Experience: 0–3 years (internships/projects in procurement/supply chain count).
• Skills:
• Vendor sourcing, basic negotiation, and techno-commercial comparison
• Working knowledge of supply chain and EXIM basics (Incoterms, CHA coordination)
• Proficiency in Excel/Google Sheets and document management
• Analytical mindset; attention to detail; ability to work in a fast-paced environment
• Clear, professional communication with vendors and internal stakeholders
  
  
  

Nice to Have:

• Exposure to electronics/mechatronics or marine/subsea categories; familiarity with ISO vendor evaluations and cost/TCO analysis.
• Experience in a fast-paced or high-growth company.