Lease Administrator

Lease Administration

• Review, abstract, and interpret commercial lease agreements, amendments, renewals, terminations, and related documents.
• Maintain accurate lease data and critical dates within Yardi, ensuring updates are timely and error-free.
• Track key lease milestones (options, expirations, escalations, COIs, etc.) and communicate deadlines to the relevant departments.
• Prepare lease summaries and reports for senior leadership and property/asset management teams.
• Assist with compliance efforts by monitoring adherence to lease requirements.

Legal & Paralegal Functions

• Review legal documents for accuracy, completeness, and consistency with company policies.
• Draft lease-related correspondence, notices, and addendums (non-legal advice).
• Coordinate with attorneys, landlords, tenants, brokers, and internal departments regarding lease terms, disputes, or clarification needs.
• Maintain organized digital and physical files for all legal and lease documents.
• Support legal research and fact-gathering as needed.

Operational Support

• Assist with onboarding new properties into Yardi, including data entry, validation, and system setup.
• Collaborate with accounting on rent schedules, CAM reconciliations, billing changes, and other financial items tied to lease obligations.
• Support the asset management and property management teams with ad hoc reporting and document requests.
• Respond to internal and external inquiries regarding lease status, documentation, and obligations.

Qualifications

• 3+ years of Lease Administration experience
• Paralegal experience required with strong understanding of contracts and legal terminology.
• Hands-on Yardi experience is required
• Strong understanding of lease structures, rent calculations, and CAM/TI provisions.
• Exceptional attention to detail with the ability to identify inconsistencies and errors.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Strong organizational skills and ability to maintain accurate documentation.

Preferred Qualifications

• Experience working in real estate, property management, legal, or asset management environments.
• Familiarity with additional property management software or document management systems.
• Experience supporting multi-property or multi-state portfolios.

Pay: $70,000.00 - $75,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Work Location: In person