Legal & Executive Operations Assistant

We are seeking a highly organized and proactive Legal & Executive Operations Assistant to support our growing team. This is a hybrid role combining legal support, operations coordination, and direct support to the CEO.

You will play a key role in keeping the business organized, supporting legal and compliance efforts, and ensuring projects and day-to-day operations run smoothly.

This is a great opportunity for someone who enjoys problem-solving, working across multiple functions, and being part of a fast-paced, growing company.

Key Responsibilities

Legal Support:

• Assist with preparation and organization of legal filings and documentation
• Draft and review basic contracts, notices, and correspondence
• Maintain organized legal and compliance records
• Coordinate with external attorneys and ensure timely follow-ups
• Support compliance efforts, including reviewing documentation for accuracy

Operations & Project Coordination:

• Coordinate installation projects (camera systems, signage, etc.) across multiple locations
• Order equipment and manage vendor relationships
• Track timelines, deliverables, and ensure projects stay on schedule
• Communicate with clients and vendors to ensure smooth execution

Executive Support:

• Assist the CEO with day-to-day priorities, follow-ups, and task tracking
• Help ensure nothing falls through the cracks across projects and operations
• Draft emails and communications as needed
• Provide general administrative and operational support

Qualifications

• 2–5+ years of experience in operations, administrative support, legal support, or office management
• Experience working with contracts, legal documentation, or compliance-related tasks preferred
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office, Google Workspace, or similar tools
• Experience with QuickBooks or project management tools is a plus

What We’re Looking For

• Highly organized and detail-oriented
• Proactive and able to take ownership of tasks
• Comfortable working in a fast-paced, evolving environment
• Strong communicator who can work with clients, vendors, and leadership
• Interested in growing into a more senior role over time

Work Environment

• In-office role based in Hollywood, FL
• Monday–Thursday, 9:00 AM – 6:00 PM; Friday 9:00 AM – 3:00 PM
• Occasional after-hours communication may be required

Why Join Us

• Work directly with the CEO and leadership team
• Be part of a company in a strong growth stage
• Opportunity to gain exposure to legal, operations, and business strategy
• Clear path to grow into a more senior role over time

How to Apply

Please apply with your resume. Candidates with experience in contracts, legal documentation, or project coordination are encouraged to apply.

Pay: $65,000.00 - $90,000.00 per year

Benefits:

• Health insurance
• Paid time off

Work Location: In person