Legal Office Receptionist

Header: Job Summary
Join our dynamic team as an Office Receptionist, where your energetic and professional presence will set the tone for our firm’s welcoming environment. In this vital role, you will be the first point of contact for clients, visitors, and staff, ensuring smooth daily operations through exceptional customer service and administrative support. Your proactive approach and organizational skills will help maintain an efficient office atmosphere, allowing our legal professionals to focus on delivering outstanding service. This paid position offers an exciting opportunity to develop your office management expertise within a fast-paced legal setting. Header: Responsibilities

• Greet clients and visitors warmly, providing excellent customer support and guiding them to appropriate staff members or meeting rooms
• Manage multi-line phone systems with professionalism, answering inquiries promptly and directing calls efficiently
• Handle all front desk duties including scheduling appointments, maintaining visitor logs, and managing incoming correspondence
• Perform clerical tasks such as data entry, filing, proofreading documents, and maintaining accurate records
• Utilize computer skills to operate office software including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace tools, and QuickBooks for basic bookkeeping tasks
• Support calendar management and appointment scheduling for attorneys and staff to ensure optimal time utilization
• Maintain a tidy reception area and organize office supplies to promote a professional environment

Header: Skills

• Proven experience in front desk operations and office management within a professional setting
• Strong multi-line phone system handling skills combined with excellent phone etiquette
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Proficiency in computer literacy with familiarity in Microsoft Office, Google Workspace, QuickBooks, and data entry procedures
• Exceptional organizational skills with keen attention to detail for proofreading and filing tasks
• Customer service expertise with a friendly demeanor and the ability to handle inquiries efficiently
• Effective time management skills to prioritize tasks in a busy legal office environment
• Personal assistant or administrative experience is a plus for supporting attorneys’ schedules and managing calendar appointments

This role is perfect for motivated individuals eager to grow their administrative career within a supportive legal team. We value energetic professionals who thrive on delivering top-tier customer support while maintaining meticulous office operations. Join us in creating a welcoming atmosphere that reflects our commitment to excellence!

Pay: $20.00 - $22.50 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person