Legal Receptionist/Administrative Assistant

Job Summary
Dunn Law PA is a rapidly growing firm focused on commercial litigation, corporate and transactional law, joint ventures, capital investments, real estate, shareholder derivative and business divorce litigation, and creditors’ rights. We are committed to delivering exceptional client service and innovative problem-solving for businesses and individuals throughout Florida.

We pride ourselves on a collaborative culture, strategic growth, and adaptable workflows. We are seeking a professional, friendly, and proactive Legal Receptionist/Office Assistant to support day-to-day operations and ensure a smooth, welcoming experience for clients and staff. This role is ideal for someone who enjoys being the “first impression” of the firm, takes pride in keeping an office running smoothly, and is eager to assist across administrative, hospitality, and light technical tasks.

You will work closely with and receive ongoing guidance from the Office Manager while providing support across multiple functional areas of the firm. As the firm expands, there are pathways to growth and professional development, as well as increasing levels of responsibility and autonomy over time. The Legal Receptionist keeps the Firm’s needs in the forefront and works closely in support of the Office Manager, with daily contact with a variety of office staff and attorneys.

We are seeking a motivated professional with excellent judgment and discretion, a self-starter who learns to understand the pace of a busy law office and how to prioritize urgent items.

Responsibilities

• Serve as the first point of contact for clients, vendors, and visitors.
• Assist with general administrative tasks, including filing, scanning, printing, and mail processing.
• Prepare, organize, and maintain physical and digital client files, including opening new matters following firm procedures.
• Support document management tasks such as assembling packets, creating labels, and updating binders.
• Manage office supplies, order inventory, and coordinate with vendors.
• Help coordinate meetings, events, and office lunches.
• Support daily office facilities needs, including ensuring conference rooms are tidy, stocked, and guest-ready, keeping shared spaces orderly, taking out the trash, and helping ensure restrooms and common areas stay clean and properly stocked.
• Assist with basic workstation setup for new employees (plug-and-play hardware, phones, printer connections).
• Troubleshoot minor equipment issues before escalating to IT support.
• Maintain printer/office equipment supplies and coordinate service calls as needed.
• Assist with ad hoc projects and tasks such as data entry, scheduling, errands, and internal communications.
• Provide operational and administrative support to help the Office Manager maintain smooth daily operations.

Requirements

• Prior experience in a professional office setting required; law firm experience a plus, but not mandatory.
• Strong interpersonal skills with a professional, welcoming demeanor.
• Excellent verbal and written communication.
• Highly organized with strong attention to detail.
• Comfort with technology; ability to perform basic computer and hardware setup.
• Proficiency with Microsoft Office (Word, Outlook, Excel); comfort learning new software.
• Ability to multitask and manage shifting priorities in a fast-paced environment.
• Treat all client needs as important, whether a call comes in at 10 am on a Tuesday or 4:30 pm on a Friday.
• Can-do attitude, willing to roll up sleeves and take care of the necessary items in a small office environment.
• Reliable, punctual, and eager to support a collaborative team.

Join our team where your organizational talents and passion for the legal field will make a meaningful impact! This role offers valuable exposure across diverse practice areas while supporting the efficient operation of our busy law office. We are committed to fostering an inclusive environment where every team member can thrive. If you are a motivated professional with a passion for operations, administrative service, and innovation, we want to hear from you!

Pay: $14.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person