Legal Secretary 1, #149-26

JOB POSTING #: 149-26

ISSUE DATE: 05/14/2026 CLOSING DATE: 05/28/2026

LOCATION: Department of Human Services, Division of Family Development, Office of Policy and Legal Affairs

SALARY RANGE: A15

SALARY: $49,266.17 - $71,402.77

SERVICE CLASS: Competitive

DEFINITION: Under direction of an attorney or other supervisory official in a state department or agency, or local government jurisdiction, transcribes or types dictation irrespective of medium, which is of a complex legal nature and requires a comprehensive knowledge of legal procedure and terminology; may act as a lead worker over other clerical and or secretarial employees; maintains dockets, looks up references, and generally functions in the capacity of a secretary; does other related duties.

NOTE: This position will provide direct administrative support to the Assistant Division Director.

EXPERIENCE: Two (2) years of experience in transcribing or typing legal dictation or documents.

NOTE: Successful completion of a clerical training program with a minimum of 700 classroom training hours or thirty (30) semester hour credits in secretarial science from an accredited college or university may be substituted for one (1) year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but not be limited to, office procedures, word processing, and business English.

SPECIAL NOTE: Superior organizational skills are a must. Experience with serving low-income and vulnerable populations is preferable, but not necessary.

TESTING: Eligible candidates will be required to pass a typing test and Civil Service Commission examination.

LICENSE: Appointees will be required to possess a driver’s license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

IMPORTANT NOTICES

• FOREIGN DEGREES: Degrees and/or transcripts issued by a college or university outside of the United States must be evaluated by a reputable evaluation service at your expense. The evaluation must be included with your submission. Failure to submit the required evaluation may result in an ineligibility determination.
• RESIDENCY: In accordance with N.J.S.A. 52:14-7 (NJ PL 70), the New Jersey First Act, all employees must reside in the State of New Jersey (NJ), unless exempted under the law. If you do not live in NJ, you have (1) year after you begin employment to relocate your residence to NJ.
• DRUG SCREENING: If you are a candidate for a position with DHS, you may be subject to pre and/or post-employment drug testing/ screening. The cost of any pre-employment testing will be at your expense. Candidates with a positive drug test result, or those who refuse to be tested and/or cooperate with the testing requirement, will not be hired. You will be advised if the position for which you’re being considered requires drug testing and how its administered.
• CIVIL SERVICE LISTS: Applicable regular or special re-employment list(s) established as a result of a layoff will be used before promotions are made. All appointments will be made utilizing the procedures and guidelines in accordance with N.J.A.C. 4A.
• TELEWORK: Certain positions may be eligible to participate in the Department's Telework Program, which offers eligible employees the opportunity to work remotely for up to two (2) days per week, as approved by management. Details on this, and other benefits, will be made available throughout the interview process.
• EMPLOYEE BENEFITS: In accordance with the “Pay Transparency Act”, the NJ State Benefits Package includes: State Health Benefits Program (medical, dental, prescription drug and vision care); Pension; Deferred Compensation; Public Service Loan Forgiveness (PSLF) participation; Tuition Reimbursement; Flexible and Health Spending Accounts (FSA/HSA); Paid holidays; Paid Leave (vacation days, sick days and administrative leave days); Telework; Alternate Work Week Program; Life Insurance; Tax$ave; NJ Well; State Employee Discount Program; Employee Advisory Service (EAS); Please be advised that eligibility for any of the benefits listed may vary pursuant to job duties, operational need, funding, policy, procedures and/or guidelines.

FILING INSTRUCTIONS: Forward a cover letter and resume electronically to: dfdhrresumes@dhs.nj.gov

You must include the Job Posting #, and Last Name in the subject line of your email. Example: (123-22, Smith)

Pay: $49,266.17 - $71,402.77 per year

Benefits:

• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Retirement plan

People with a criminal record are encouraged to apply

Work Location: Hybrid remote in Trenton, NJ 08619