Legal Secretary I - Juvenile Court (0.5 FTE)

APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.

For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:

https://www.clark.wa.gov/human-resources/explore-careers-clark-county

Job Summary Ready to Be a Force for Positive Change? Join Our Fast-Paced Team and Help Transform Young Lives (Part-Time)!

About Juvenile Court:

The Juvenile Court is a division of Clark County Superior Court, dedicated to serving youth under 18 who face challenges involving the law, abuse, neglect, or abandonment. Our work extends beyond the courtroom, reaching into the community to provide resources for positive change and support healthy development. We are committed to a Balanced and Restorative Justice approach, focused on healing, accountability, and growth for youth, families, and the community. A powerful mission drives our team: To prevent young people from becoming further involved in the criminal justice system.

Our Mission:

"We will put our energy and resources into the future. Our focus will be on what needs to be healed, what needs to be repaid, what needs to be learned."

Clark County Juvenile Court Statement of Values:

At Clark County Juvenile Court, we are dedicated to building a supportive and welcoming environment for both our team and the individuals we serve. We believe that when varied voices are heard and valued, we are better equipped to understand and respond to the needs of our community. We are committed to treating everyone with dignity and respect. If you are looking for an environment that embraces these values, we invite you to apply.

We strongly encourage applications from women, people of color, LGBTQ+ individuals, and others who are underrepresented in the field of law and justice.

Who We Are Looking For:

We seek a highly motivated and detail-oriented Legal Secretary I to join our fast-paced team in a part-time capacity (0.5 FTE, 20 hours). The ideal candidate will possess exceptional ethical judgment, a passion for public service, and an unwavering commitment to upholding the highest standards of integrity. As a Legal Secretary I, you will play a vital role in supporting the court's operations and ensuring the efficient and fair administration of justice, directly contributing to our mission of redemption and positive change. This role is responsible for basic word processing of pre-formatted legal documents, public contact involving communicating basic legal information, responding to routine questions, routing phone calls and visitors, reading and routing mail, and other support work of a routine and repetitive nature.

QualificationsYour Role:

As a Legal Secretary I, you will provide essential clerical support within a legal environment. Your responsibilities will include:

• Producing and filing legal documents with accuracy and efficiency.
• Navigating statewide data systems (JIS, JCS, SCOMIS) and the Juvenile Department case management system (C3MS).
• Performing detailed data entry and generating reports.
• Providing exceptional customer service at the counter and via phone, demonstrating empathy and professionalism while responding to inquiries from the public and other parties.
• Maintaining accurate records, calendars, and schedules.
• Handling incoming calls and mail with discretion and efficiency.
• Operating personal computers and standard office equipment.
• Transcribing legal correspondence and documents.
• Securing appropriate signatures and authorizations.
• Maintaining case files and records dates for subsequent actions.
• Ordering and maintaining supplies of legal forms and office materials.

Essential Qualities:

• Unwavering Ethics and Integrity: You understand the importance of maintaining confidentiality, impartiality, and professionalism in all aspects of your work, adhering to the principles of the Code of Judicial Conduct.
• Dedication to Redemption and Public Service: You are passionate about making a profound and positive impact in the lives of youth and families and are deeply committed to the principles of Balanced and Restorative Justice. As a public servant, you understand the importance of serving the citizens of Clark County by providing essential services and ensuring the continuity of operations, demonstrating a collective responsibility to support the well-being of our community.
• Strong Communication and Interpersonal Skills: You can communicate effectively with diverse individuals, including court staff, public officials, and members of the community, with a focus on providing exceptional customer service in a fast-paced environment.
• Exceptional Organizational and Time-Management Skills: You thrive in a fast-paced setting, managing multiple priorities, meeting deadlines, and maintaining meticulous attention to detail.
• Problem-Solving Abilities: You are resourceful, proactive, and able to work independently with limited direction.
• Technical Proficiency and Adaptability: You are proficient in computer software applications (Word, Excel, Access, Outlook), legal terminology, and possess the ability and enthusiasm to learn and adapt to evolving technology and information systems, including those within the federal criminal justice information framework.
• Reliability, Attendance, and Growth Mindset: You understand the importance of consistent attendance and punctuality to ensure the smooth functioning of the court and the delivery of services to the public. You are eager to learn, grow your skills, and take advantage of opportunities for career advancement within our department and the County. We are committed to promoting from within!

Qualifications:

• One (1) year of clerical experience in a legal setting.
• Any combination of education, experience, and training that demonstrates the ability to perform the work will be considered.

Preferred Qualifications:

• Experience in criminal law and/or a criminal justice agency (e.g., law enforcement, court system).

Selection Process:

This recruitment will require skills testing.

Panel Interview

The top candidate will be subject to fingerprinting and a criminal history record check before employment.

Work Environment

This position offers a hybrid work model, providing the opportunity for a combination of remote work and on-site presence. While a consistent remote schedule may be established (e.g., Mondays and Wednesdays remote, half-day Fridays), flexibility is paramount due to the dynamic nature of juvenile administration. Please note that the specific remote/on-site schedule may vary and is subject to change based on operational needs, including but not limited to court schedule adjustments, crisis response, mandatory trainings, and essential in-person meetings. For example, an established remote day may occasionally require on-site presence. Similarly, the weekly schedule for this role may fluctuate depending on the volume and nature of cases being processed by the department. Candidates must be available to work on-site as needed, often with limited notice.

​

Examples of DutiesDuties may include, but are not limited to, the following:

• Using word processor, generate basic legal documents according to established formats; secure appropriate signatures, authorizations and mail or route as designated.
• Transcribes legal correspondence and documents following instructions and within established formats and/or by reference to similar documents.
• Enter and retrieve case information using an appropriate computer-based data system; may prepare reports requiring the extraction of database information.
• Responds to questions and provides answers to the public, accessing readily available information from office records, and by regulations on public records and confidentiality.
• Screens and refers phone calls and inquiries to the appropriate office or person; reads and routes incoming mail.
• Files legal documents with clerks of the court; obtains required signatures and authorizations; maintains case files and records dates on which subsequent actions must occur.
• Orders and maintains supplies of legal forms and office materials.
• Performs other work as assigned.
• Disclaimer: This job description is intended to provide a general overview of the position and does not include all duties and responsibilities.

Benefits:

We offer a competitive benefits package designed to support your well-being and work-life balance, including comprehensive medical, dental, and vision plans, a generous paid time off accrual schedule, employer-paid life and disability insurance, and participation in the Washington State Public Employees' Retirement System (PERS). Part-time employees in positions budgeted at 0.5 to 0.749 FTE shall contribute 30% towards the employer contribution for medical and dental insurance.

Salary GradeM3.5

Salary Range$22.41 - $29.13- per hour

Close DateOpen Until FilledRecruiterBrianna Bradley

Email:

Brianna.Bradley@clark.wa.gov

Equal Opportunity Employer

Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at http://www.clark.wa.gov/human-resources/documents.

Employee Benefits and additional compensation

Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation. Some types of employees in some positions and bargaining units might have different benefits and additional compensation. More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits. Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents.

Retirement Information

All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.

For additional information, check out the Department of Retirement Systems' web site here: http://www.drs.wa.gov/

If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.

Pay: $22.41 - $29.13 per hour

Work Location: In person