Logistics & Operations coordinator

The Logistics & Operations Coordinator will play a pivotal role in ensuring seamless operational processes across these diverse channels. He will be responsible for coordinating and optimizing daily operations, collaborating with cross functional teams, and ensuring compliance with SOP’s.

Invoice & PO Management

• Day-to-Day Invoice Processing: Manage incoming POs received via email; coordinate with Sales for timely invoice handling.
• Customers on Hold: Highlight customers on hold and Liaison with accounts team for release of hold and communicate with sales team
• Invoice Filing & Tracking: Maintain daily invoice tracker; scan and send invoices to the Invoice Scanner Group.
• PO Creation: Create POs for all vendors after verifying quotations with the procurement lead
• Purchase Order Approval & Pending Receipts: Regular follow-up on pending approvals and receipts to ensure closure.
• Invoice deletion & returns: Coordinate with line manager for deletion of Any non-delivered/cancelled delivery and liaise with sales team for any returns from customers
• Kofax Update: Scan invoices (e.g., MAF Cinemas) and send to Kofax; track and share JOB IDs with Finance.

Delivery & Dispatch Management

• Delivery Tracker: Maintain tracker to monitor previous day deliveries.
• Outbound Coordination: Dispatch stocks according to delivery schedules and customer requirements.
• Fulfillment Reporting: Confirm and report physical fulfillment of dispatched stock and gelato deliveries.

Asset, Stock & Inventory Control

• Go Codes Tracker: Record and track asset movements.
• Reconciliation of physical deliveries vs Netsuite: Reconcile the orders physically delivered with Netsuite
• Cold Store & Material Requests: Request required materials (e.g., water, stock) for next-day delivery from the warehouse/cold storage
• Inventory Tracker Report: Share stock movement updates with the factory, operations, and sales teams.
• Stock Count: Take part in stock counting on monthly basis
• Stock Split: Segregate stock based on driver allocation.

Driver & Vehicle Coordination

• Driver Scheduling: Compile all orders and allocate the drivers accordingly
• Driver Coordination & Follow-up: Monitor driver schedules and delivery coordination.

Event & Transport Support

• Event Coordination: Schedule and coordinate event setups and dismantling with relevant stakeholders (warehouse, events, drivers)
• Third-Party Vehicle Management: Coordinate with track third-party vehicles for scheduled trips.

Job Type: Full-time

Application Question(s):

• Do you have experience in Cold Storages?
• What is your salary expectation?
• Are you available to join immediately?
• How many years of experience in operations or logistics coordination you have have?

Experience:

• FMCG: 1 year (Required)