Marine Operations Procurement Specialist – R/V Sikuliaq & Seward Marine Center

The Seward Marine Center within the College of Fisheries and Ocean Sciences (CFOS) is seeking a Marine Operations Procurement Specialist to serve as the primary procurement point of contact for the Seward Marine Center, R/V Sikuliaq, and R/V Nanuq. If you’re looking for a role that directly supports world-class research through excellent customer service and efficient purchasing, we encourage you to apply.

We are seeking a detail-oriented, highly organized individual with strong independent problem-solving skills and the ability to interpret and apply fiscal, purchasing, and grant regulations. The ideal candidate will demonstrate exceptional accuracy in transactional work, including reconciling accounts, verifying documentation, and resolving discrepancies. Proficiency with Google Workspace (Sheets, Docs, Drive, Forms, and Shared Drives) is essential, along with the ability to build spreadsheets, tables, and tracking tools. Candidates should be comfortable learning and using digital tools, apps, and workflow platforms such as Monday.com, cloud-based procurement or shipping systems, and inventory tools. Strong communication skills and comfort with communication technologies—including basic social media literacy—are required, as is the ability to maintain all records in fully digital, searchable formats without reliance on paper filing. The successful applicant will be able to work effectively with faculty, staff, researchers, graduate students, ship crew, and vendors; manage multiple deadlines in a fast-paced environment; produce clear, data-driven reports for management; and coordinate logistics or event-related tasks while serving as a resource on procurement and fiscal workflows.

To thrive in this role, applicants should have two to three years of progressively responsible experience in fiscal, procurement, accounts payable, or administrative support within a high-volume or deadline-driven environment. Experience should include reconciling accounts, processing transactions, and working with financial systems such as purchase orders, invoicing, or credit card reconciliation. Applicants must have demonstrated proficiency with Google Workspace or comparable cloud-based platforms for document management and tracking, as well as experience using digital tools or workflow systems (e.g., Monday.com, inventory platforms, cloud-based procurement systems). Prior experience communicating with vendors or external partners to resolve service, billing, or logistics issues is preferred.

Minimum Qualifications:

An associate’s degree in applied accounting or a related field and three years of relevant experience, or an equivalent combination of training and experience, is required; a bachelor’s degree is preferred.

A valid driver’s license and clean driving record in compliance with UA Safe Driving Criteria is required.

Position Details:

This is a UAF position located on the Seward Marine Center campus in Seward, Alaska. Priority will be given to qualified candidates who can perform the duties on site, though flexible on-site/hybrid work arrangements may be considered in accordance with UA regulations. This is a full-time, non-exempt staff position with a competitive salary and a full benefits package. UA offers generous compensation, including retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and comprehensive medical, dental, and vision coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 78, based on education and experience.

Please submit a resume, cover letter, and the names with contact information of three (3) professional references.

Applications will be reviewed on a rolling basis until a successful candidate is identified. Review of application materials will begin immediately. Search and selection procedures will be closed when a sufficient and viable number of qualified candidates have been identified.

To view the full list of job responsibilities, please click HERE.

• ️If you have any questions regarding this position, please contact Jennifer Elhard, Seward Marine Center HR Coordinator, at jaelhard@alaska.edu or 907-224-4301.

• To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

The University of Alaska (www.alaska.edu) is an Equal Opportunity/Equal Access Employer and Educational Institution. The University is committed to a policy of non-discrimination (www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

• Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu.

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.