Marketing and Proposal Coordinator (Architecture, Engineering, Construction)

E8 Engineering is working with a confidential client in Irvine with an immediate need for a marketing coordinator. This is a full time contract to hire role

About the Role

As a Marketing Coordinator you'll be at the center of our storytelling—from crafting winning proposals to coordinating impactful events. This role goes beyond traditional marketing: you'll collaborate across departments, lead the entire proposal lifecycle, and help shape how we communicate our brand to clients and partners.

If you're a proactive, technically savvy professional who thrives on managing multiple priorities and delivering compelling, compliant proposals in the A/E/C industry, this is your opportunity to make a real impact.

What You'll Do

Proposal Development & Management

• Monitor bid sites and download RFPs/RFQs for pursuit opportunities
• Lead development of compliant, compelling proposals from kickoff through submission
• Drive timely, accurate, and brand-consistent deliverables across all proposal stages
• Prepare narratives, edit resumes, and develop project content and graphics in collaboration with cross-functional teams

Marketing Operations & Content Management

• Proactively manage updates to internal documents including resumes, project data, and Business Enterprise Certifications
• Maintain organized libraries of marketing collateral, graphics, and promotional materials
• Design and edit visual materials using InDesign, Canva, and other creative tools
• Leverage or learn AI tools to enhance content development and workflow efficiency

Event Coordination & Planning

• Maintain an accurate, forward-looking calendar of trade shows and industry events
• Support planning and coordinate internal and external marketing events, including corporate functions, presentations, and tradeshows
• Attend marketing events, pre-proposal meetings, and assist with trade show execution

Database & Systems Management

• Support database management and reporting through Vantagepoint and SharePoint
• Track and organize marketing activities, deadlines, and deliverables
• Update website content and manage social media presence as needed

Required Qualifications

• Education: Bachelor's degree in Marketing, Communications, Journalism, or related field
• Experience: Minimum 4 years in a similar marketing role OR 5+ years in the A/E/C industry
• Technical Skills: High proficiency in:
• SharePoint and Deltek Vantagepoint
• Adobe InDesign and Creative Cloud software
• Microsoft Office Suite (Word, Excel, PowerPoint)
• Canva
• Additional marketing, design, and content management tools

Key Competencies

• Exceptional organizational skills with proven ability to manage multiple priorities simultaneously
• Strong written and verbal communication abilities
• Sharp attention to detail and commitment to quality and compliance
• Proactive mindset with ability to anticipate needs and solve problems independently
• Collaborative team player who works efficiently in fast-paced environments

Preferred Qualifications

• Experience supporting federal, state, or local agency project proposals
• Background in architecture, engineering, or construction marketing
• Familiarity with government contracting processes and compliance requirements
• Experience with AI tools for content development and workflow optimization

Why Join Us?

• Professional Growth: Collaborate across marketing, operations, business development, and talent acquisition
• Innovation Focused: Learn and leverage emerging AI tools to enhance your work
• Dynamic Environment: Work on diverse projects that shape communities and infrastructure
• Collaborative Culture: Be part of a growing team that values creativity, precision, and proactive thinking

Work Environment

This is an in-office position five days a week at our Irvine, CA location, with flexibility based on company needs. You'll work in a collaborative environment where cross-functional teamwork and proactive communication are key to success.

Ready to Apply?

If you're ready to take ownership of meaningful marketing initiatives and help tell our story through compelling proposals and strategic events, we'd love to hear from you. Please submit your resume, cover letter, and portfolio showcasing your marketing and design work.

We are an equal opportunity employer and value diversity in our workplace.

Job Type: Full-time

Pay: $80,000.00 - $95,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Vision insurance

Application Question(s):

• How many years of experience do you have with proposal management within the AEC industry?
• Are you experienced with data base management? What tools have you used?

Work Location: In person